Organization:
Management Team
Division Functions & Accomplishments:
Election Service
Management Services
Office Systems
Records Management
Services:
Annexations
Business Licenses
Charter & City Code
City Council & Other
Public Meetings
  City Council Meetings
  Other Public Meetings
  Open Meeting Law (PDF)
  Rules of Council Proceedings (PDF)
City Limit Maps
Domestic Partnership Information
Elections Services
  Campaign Finance
  General Information
  Official Results
  Election Board Workers Needed
Lobbyist Requirements
Official Records
Zoning
Performance Indicators (PDF)
City Clerk Department

RECORDS MANAGEMENT DIVISION

 
Official Records (602) 262-6811

  • Receives and maintains all official City documents such as ordinances, resolutions, contracts, agreements, deeds and Council minutes, and provides electronic access to public records.
  • Researches the City Code, Construction, Fire and Zoning Codes.
  • Administers the Citywide Records Management Program.
  • Administers the Open Meeting Law and Lobbyist Programs (602) 256-3186.
  • Coordinates all legal advertising for the City.
Facts
  • Scans over 190,000 images into records imaging system annually.
  • Processes 40,000 requests for information annually
  • Posts over 3,500 meeting notices annually in compliance with Open Meeting Law.
  • Advertises 2,400 documents annually.
Document Services (602) 262-4719

  • Operates the Records Center storage for inactive hardcopy records.
  • Provides security storage of microfilms and disaster back-up for all official records of the City of Phoenix.
Facts
  • Stores 28,500 cubic feet of inactive records in Records Center.
Council Support (602) 262-6557

  • Prepares Agendas and Minutes for Formal, Recessed and Special City Council Agendas and disseminates to staff and the public.
  • Prepares letters to citizens and businesses notifying them of Council Actions.
  • Posts all formal and recessed agendas, add-on items, and Council meeting results to the City’s internet site.
  • Maintains Boards and Commissions appointments including coordination of loyalty oaths.
Facts
  • Attends 50 Council meetings annually and processes 3,200 Requests for Council Action forms.
  • Writes 2,000 letters relating to Council Actions annually.
  • Posts all Council meeting results to Internet.
  • Prepares and distributes 600 loyalty oath packets annually.
Number of Staff: 19
Locations:
Phoenix City Hall, 15th floor
Document/Records Center, 1101 E. Jefferson St.
     
Related Links
Maricopa County Recorder
Arizona Secretary of State
RETURN TO CITY CLERK HOME PAGE

Last Modified on 04/01/2009 14:10:53