PHOENIX CITY COUNCIL
WEDNESDAY, NOVEMBER 4, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Father John Auther, St. Francis Xavier Church.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilman Bill Gates.
ROLL CALL
(Continued from October 21, 2009) - For approval or correction, the minutes of the recessed meeting of October 7, 2009. (Submitted to Ms. Neely)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CONSIDERATION OF BIDS
CITYWIDE
IFB 10-011 - AMMUNITION - REQUIREMENTS CONTRACT
Report of five bids received by Purchasing on August 28, 2009, for the purchase of ammunition for the Police Department on an as-needed basis during the contract period beginning on or about December 1, 2009 and ending November 30, 2012. Following is a tabulation of the lowest bids received:
Bidder
Groups and Items
Diamondback
Police Supply
Tucson, Arizona
San Diego Police Equipment
San Diego, California
Arizona Tactical
Phoenix, Arizona
Group I, Items 1-10
No Bid
$413,467.61*
No Bid
Group II, Items 11-17
No Bid
No Bid
$56,816.00*
Group III, Items 18-19
No Bid
$ 2,716.00*
No Bid
Group IV, Items 20-21
No Bid
$ 41,625.00*
No Bid
Item 23
No Bid
$ 8,634.00*
No Bid
Item 24
No Bid
$ 36,975.00*
No Bid
Item 25
No Bid
$265,650.00*
No Bid
Item 26
No Bid
$209,120.00*
No Bid
Item 27
No Bid
$ 41,460.00*
No Bid
Item 28
No Bid
$307,650.00*
No Bid
Item 29
No Bid
$252,960.00*
No Bid
Item 31
$66,400.00*
No Bid
No Bid
The Deputy Finance Director and the Public Safety Manager recommend that the bids of Diamondback Police Supply, San Diego Police Equipment, and Arizona Tactical, as asterisked, be accepted as the lowest responsible bidders.
The estimated contract expenditure is $1,716,944, plus tax. Funds are available in the Police Department's budget.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until August 4, 2010, August 27, 2010, and April 26, 2011, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of their contracts.
This item is also recommended by Mr. Washington.
CITYWIDE
IFB 10-022 - ROLL-OFF REFUSE TRUCK - REQUIREMENTS CONTRACT
Report of 15 bids received by Purchasing on August 22, 2009, for the purchase of roll-off refuse trucks for the Public Works Department. Following is a tabulation of the lowest bids received:
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that two of the bids submitted by Freightliner, Sterling, Western Star, as asterisked, be accepted as the lowest responsible bids. Annual expenditures are estimated to be $265,000.
The department has recommended the two lowest bids be awarded on the contract. Both bids meet the specifications requested and would give the City the option to purchase either truck.
Funds are available in the Public Works Department's budget.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until July 30, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Larsen.
CITYWIDE
IFB 10-023 - FRONT LOAD REFUSE TRUCK - REQUIREMENTS CONTRACT
Report of 12 bids received by Purchasing on September 11, 2009, to provide front load refuse trucks for the Public Works Department. Following is a tabulation of the lowest bids received.
Bidder
Total Bid Prices
(excluding taxes)
Freightliner, Sterling, Western Star
Tolleson, Arizona
$212,058.00*
Trucks West
Phoenix, Arizona
$215,745.54
Vanguard Truck Center of Phoenix
Phoenix, Arizona
$216,631.92
(Alternate Bid)
Freightliner, Sterling, Western Star
Tolleson, Arizona
$222,207.00
(Alternate Bid)
McCandless of Arizona
Phoenix, Arizona
$222,356.00
(Alternate Bid)
Trucks West
Phoenix, Arizona
$225,769.54
(Alternate Bid 2)
Vanguard Truck Center of Phoenix
Phoenix, Arizona
$226,673.92
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid submitted by Freightliner, Sterling, Western Star, as asterisked, be accepted as the lowest responsible bid. Annual expenditures are estimated to be $675,500.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments. This option will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until July 30, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Larsen.
CITYWIDE
IFB 10-033 - MOBILE VENTILATION UNIT
Report of two bids received by Purchasing on October 22, 2009, for the purchase of a mobile ventilation unit for the Fire Department. Following is a tabulation of the bids received:
Bidder
Total Bid Prices
United Fire Equipment
Tucson, Arizona
$87,875.00*
Tempest Technology
Fresno, California
$94,696.00
It is recommended by the Deputy Finance Director and the Deputy Fire Chief that the bid of United Fire Equipment, as asterisked, be accepted as the lowest responsible bidder.
Funds are available in the Fire Department's budget.
The subject firm is eligible to do business with the City of Phoenix until December 26, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.