PHOENIX CITY COUNCIL
WEDNESDAY, OCTOBER 21, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Ms. Rose Kitterman, City of Phoenix Employees for Christ.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilman Michael Johnson.
ROLL CALL
For approval or correction, the minutes of the formal meeting of September 30, 2009. (Submitted to Mr. Johnson)
For approval or correction, the minutes of the formal meeting of October 7, 2009. (Submitted to Mr. Gates)
For approval or correction, the minutes of the recessed meeting of October 7, 2009. (Submitted to Ms. Neely)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission, or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CITYWIDE
Request to suspend the rules to change the order of business to permit administering the oath of office for the Honorable Carol Scott Berry and the Honorable Richard Smith as Judges of the Phoenix Municipal Court for terms to expire July 2, 2013 and July 12, 2013, respectively.
Suspension of the rules and changing the order of business of the formal City Council meeting is required by Rule 7(b) of the Rules of Council Proceedings.
This item is recommended by Ms. Seelhammer and the City Council Office.
This item is also recommended by Mr. Cavazos.
CONSIDERATION OF BIDS
CITYWIDE
RFP 10-004 - ODOR AND CORROSION CONTROL SERVICES - REQUIREMENTS CONTRACT
Report of one proposal received by Purchasing on September 4, 2009, to provide the Water Services Department with odor and corrosion control services on an as-needed basis during a five-year contract period beginning November 15, 2009 and ending October 31, 2014. The annual cost will be approximately $4,394,859, and funds are available in the Water Services Department's budget. Following is a tabulation of the proposal received:
Proposer
Total Proposal Score
Siemens Water Technologies Corp.
Sarasota, Florida
It is recommended by the Deputy Finance Director and the Wastewater Collection Superintendent that the proposal from Siemens Water Technologies Corp. be accepted.
The proposal was reviewed for compliance with the following scoring criteria: expertise/resources (35%); qualifications (20%); proposed odor/corrosion control plan (20%); cost (15%); and proposed transition plan (10%), and was found to be acceptable.
This contract will provide a program designed to abate nuisance odors originating from the sanitary sewer system and the resulting effects of corrosion that adversely compromise the integrity of the infrastructure.
The solicitation notice was advertised in a local newspaper, circulated to local vendors through Bid Source, and available for download from the website for more than 30 days.
The subject firm is eligible to do business with the City of Phoenix until February 26, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
IFB 10-002 - REPAIR OF TRASH COMPACTORS - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on August 21, 2009, to provide trash compactor repair services for the Aviation and Public Works Departments on an as-needed basis for a three-year period starting on or about November 1, 2009. Following is a tabulation of the lowest bids received:
Vendor
Labor (per Hour)
Parts Plus
Mobile Refuse Container Service
Gilbert, Arizona
$ 67.50*
20%*
Anco Sanitation Systems, Inc.
Phoenix, Arizona
$148.50
30%
Action Compaction Services, Inc.
Peoria, Arizona
$165.00
70%
It is recommended by the Deputy Finance Director, the Aviation Director, and the Public Works Director that the bid of Mobile Refuse Container Service, as asterisked, be accepted as the lowest responsible bidder.
Funds are available in the Aviation and Public Works Departments' respective Operating budgets. Estimated expenditures for three years are $99,000; $75,000 for Aviation and $24,000 for Public Works.
This contract will be used to repair trash compactors located throughout Phoenix Sky Harbor International Airport and at various downtown locations on an as‑needed basis.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until August 17, 2011, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Krietor and Mr. Naimark.
CITYWIDE
IFB 10-008 - GAMEWELL MAINTENANCE - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on August 28, 2009, to provide Gamewell maintenance on an as-needed basis during the contract period beginning November 1, 2009 and ending October 31, 2011, for the Phoenix Convention Center. Following is a tabulation of the bids received:
Bidder
Discount
Price List
Total Bid Prices
Items 1 - 5
Sun Devil Fire Equipment, Inc.
Phoenix, Arizona
25%*
$125 - $ 4,450*
M3T, LLC
Phoenix, Arizona
35%
$ 65 - $10,400
Signal One Fire and Communications
Tempe, Arizona
10%
$110 - $12,000
It is recommended by the Deputy Finance Director and the Deputy Phoenix Convention Center Director that the offer from Sun Devil Fire Equipment, Inc., as asterisked, be accepted as the lowest responsible bidder. The annual estimated expenditure is $120,000, annually.
One bid received was considered non-responsive for not including equipment maintenance in the monthly price as required by the solicitation and the City was unable to evaluate their bid.
Funds are available in the Phoenix Convention Center Department's Operating budget.
The subject firm is eligible to do business with the City of Phoenix until December 5, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Krietor.
CITYWIDE
IFB 10-018 - DECOMPOSED GRANITE - REQUIREMENTS CONTRACT
Report of one bid received by Purchasing on September 11, 2009, to supply the Parks and Recreation Department with decomposed granite on an as-needed basis during the contract period beginning on or about November 1, 2009 and ending October 31, 2011. Following is a tabulation of the bid received:
Bidder
Total Bid Price
Material Delivery, Inc., dba MDI Rock
Phoenix, Arizona
$154,350
It is recommended by the Deputy Finance Director and the Deputy Parks and Recreation Director that the bid of Material Delivery, Inc. be accepted as the lowest responsible bidder.
The total cost, including tax, is approximately $169,785, and funds are available in the Parks and Recreation Department's budget.
The notice of bid was advertised on the Purchasing website and circulated to Arizona vendors via Bid Source.
Provisions of the agreement include an option to extend the contract up to three additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until October 10, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 10-027 - CHLORINE - REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on September 11, 2009, to provide the Water Services Department with chlorine during a one-year contract period beginning November 1, 2009 and ending October 31, 2010. The total cost during the initial one-year contract period is approximately $1,444,350, and funds are available in the Water Services Department's budget. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Group I
Group II
DPC Enterprises, LP
Glendale, Arizona
$707,550*
$736,800*
Thatcher Company of Arizona
Salt Lake City, Utah
$866,475
$898,800
It is recommended by the Deputy Finance Director, the Water Production Superintendent, and the Wastewater Treatment Superintendent that the bid of DPC Enterprises, LP, as asterisked, be accepted as the lowest responsible bidder. Although the Water Services Department desired a multiple contract award, the significant price difference led to the recommendation of a single award to DPC Enterprises, LP.
This product will be used by the water and wastewater treatment plants as a disinfectant.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until November 3, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.