PHOENIX CITY COUNCIL
WEDNESDAY, OCTOBER 7, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Ms. Rose Kitterman, City of Phoenix Employees for Christ.
PLEDGE
The Pledge of Allegiance to the Flag to be led by a representative of the Phoenix Police Department.
ROLL CALL
For approval or correction, the minutes of the recessed meeting of September 16, 2009. (Submitted to Mr. DiCiccio)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
Request authorization to change the order of business to approve the consent agenda. Suspension of the rules to change the order of business of the formal City Council meeting is required by Rule 7(b) of the Rules of Council Proceeding.
The consent agenda is being added to the October 7, 2009 formal agenda due to the cancellation of the October 6, 2009 City Council meeting.
This item is submitted by Ms. Takata and the City Manager's Office.
CONSIDERATION OF BIDS
CITYWIDE
IFB 10-009 - BADGES FOR POLICE AND FIRE - REQUIREMENTS CONTRACT
Report of six bids received by Purchasing on August 28, 2009, for the purchase of badges for the Police and Fire Departments on an as-needed basis during the contract period beginning on or about December 1, 2009 and ending November 30, 2012. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Attleboro Falls, Massachusetts
L.N. Curtis & Sons
Phoenix, Arizona
$60,026.90
Ace Uniforms of Phoenix
Phoenix, Arizona
$60,043.80
The Deputy Finance Director, Public Safety Manager, and Fire Chief recommend that the bid of V.H. Blackinton Co., Inc, as asterisked, be accepted as the lowest responsible bidder.
The estimated expenditure for this contract is $171,512.55, plus tax, for the three‑year term. It is estimated that Police will expend 66 percent and Fire will expend 34 percent. Funds are available in the Police and Fire Department's budgets.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until April 1, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.
CITYWIDE
IFB 10-012 - GRANULAR ACTIVATED CARBON - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on August 21, 2009, to provide the Water Services Department with granular activated carbon during a one-year contract period beginning October 1, 2009 and ending September 30, 2010. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Unit Price 8x20
Unit Price 12x40
Calgon Carbon Corporation
Pittsburgh, Pennsylvania
$14,287,933.44*
$1.08
$1.08
SNR Technologies
Katy, Texas
$15,214,003.20
$1.15
$1.15
Norit Americas, Inc.
Marshall, Texas
$ 9,262,978.56
$1.49
$1.36
It is recommended by the Deputy Finance Director and the Treatment Plant Engineering Superintendent that the bid of Calgon Carbon Corporation, as asterisked, be accepted as the lowest responsible bidder. Although Norit Americas, Inc.'s total bid price appears to be low, their offer reflects the supply of a partial quantity.
This product will be used by the water treatment plants to remove total organic carbon from the finished water to comply with new regulatory requirements.
The total cost during the initial one-year contract period is approximately $4,434,187. Funds are available in the Water Services Department's budget. Additional funds of $9,853,746 may be expended in subsequent years.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until February 23, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB10-020 - CESSNA AIRCRAFT PARTS - REQUIREMENTS CONTRACT
Report of one bid received by Purchasing on August 28, 2009, to supply the Police Air Support Unit with Cessna aircraft parts during the contract period beginning on or about November 1, 2009 through October 31, 2012. Following is a tabulation of the bid received:
Bidder
Manufacturer's Discount
Atlantic Aviation
Phoenix, Arizona
21%*
It is recommended by the Deputy Finance Director and the Police Department that the bid of Atlantic Aviation, as asterisked, be accepted as the only responsive bidder.
The estimated expenditure during the initial three-year contract period is $250,000. Funds are available in the Police Department's budget.
The bid was posted on the City's website and circulated to vendors via Bid Source. The price is considered fair and reasonable.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so
The subject firm is eligible to do business with the City of Phoenix until June 10, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.
CITYWIDE
IFB 10-028 - UTILITY VEHICLES - REQUIREMENTS CONTRACT
Report of six bids received by Purchasing on August 21, 2009, for the supply of various utility vehicles as-needed by the City of Phoenix for a one-year period beginning on or about October 1, 2009. Following is a tabulation of the only responsive and responsible bid received:
Bidder
Item
Bid Price
Arizona Production Machinery and Supply*
Phoenix, Arizona
2010 Polaris 4x4
$ 9,310
2010 Polaris Ranger XP
$10,449
2010 Polaris Ranger Crew
$11,209
2010 Polaris Sportsman 500
$ 7,299
All Additional 2010 Polaris Sportsman
Base Unit Discount
off of List Price 5%
It is recommended by the Deputy Finance Director that the bid from Arizona Production Machinery and Supply, as asterisked, be accepted as the only responsive and responsible bidder.
The cost during the initial one-year contract period is approximately $90,000. Funds are available in the various departments' budgets.
Although six bids were received, three bids were deemed non-responsive for not being affirmative action compliant, one vendor did not return the required signed addendums, and one vendor did not submit the required catalogs.
Notice of the bid was posted and available on the website and over 40 vendors obtained a copy of the solicitation.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until April 2, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Ms. Osuna.