NEW BUSINESS
DISTRICT 8
GRAPHIC DESIGN SERVICES CONTRACT AWARD
The Aviation Department issued the Museum Program solicitation on August 31, 2009, seeking proposals for graphic design services. The solicitation was sent to three vendors on the Aviation Department's Graphic Design Services Qualified Vendor List. Three proposals were received in response to the solicitation, one of which was rejected for arriving after the proposal deadline.
The sole evaluation criterion was proposed fees. On that basis, Eve Vrla Design Ltd. is the recommended proposer.
The contract term will be for one year, with three, one-year renewal options to be exercised at the sole discretion of the Aviation Director. The contract will not exceed $25,000 per calendar year, to be funded from the Aviation Department's Operating funds.
Affirmative Action
Eve Vrla Design Ltd. is eligible to do business with the City of Phoenix until October 4, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of its contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Krietor and the Aviation Department.
CITYWIDE
REAPPOINTMENT OF MUNICIPAL COURT JUDGES
Request to reappoint Ms. Carol Scott Berry and Mr. Richard Smith to four-year judicial terms expiring on July 2, 2013 and July 12, 2013, respectively.
On August 19, 2009, the Judicial Selection Advisory Board unanimously recommended their reappointment to the Public Safety and Veterans Subcommittee.
On September 22, 2009, the Public Safety and Veterans Subcommittee interviewed Judge Carol Scott Berry and Judge Richard Smith and unanimously recommended their reappointment to the City Council.
This item is also recommended by Mr. Cavazos, Ms. Seelhammer, and the City Council Office.
DISTRICT 6
PD00000054 - POLICE PRECINCT STATION - DESIGN SERVICES
Request to authorize the City Manager to enter into an agreement with Durrant to provide design services for the Police Precinct Station project located at 6206 North 24th Street. The estimated construction cost is $9 million.
Durrant was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Durrant was determined to be the most qualified firm to provide the required services for this project.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
The Consultant's fee for all services under this contract shall not exceed $362,473, including all subconsultant and reimbursable costs.
Although no Minority/Women/Disadvantaged/Small Business Enterprise (M/W/D/SBE) utilization goals are set on professional services contracts in support of the City's capital construction program, firms are strongly encouraged to utilize certified M/W/SBE firms where possible. Durrant will subcontract to the following certified firm in performing the required contract services:
A Dye Design
SBE/WBE/DBE
$11,370.95
Financial Impact
Funding is available in the Police Department's Capital Improvement Program budget using 2006 General Obligation Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until July 3, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Police Department concurs with this request.
This item is also recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 7
MOSQUITO MONITORING TRES RIOS FLOW REGULATING WETLANDS PROJECTS
Request to authorize the City Manager to enter into an agreement with Aquatic Consulting & Testing, Inc. to monitor and mitigate mosquito activity that is associated with the Tres Rios Flow Regulating Wetland facilities. The Consultant's services may include, but are not limited to: mosquito and mosquito larvae monitoring, biological surveys, arbovirus monitoring, mosquito movement and migration assessment, reporting, and training.
Aquatic Consulting & Testing, Inc. was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Aquatic Consulting & Testing, Inc. was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Consultant's fee shall not exceed $56,478, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funding for this project is available through the Water Services Department's Wastewater Treatment Operating funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until July 22, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
DISTRICT 8
AR00000018 - CONTRACT AMENDMENT - ARIZONA SCIENCE CENTER PHASE III REMODEL - CM@RISK - DESIGN PHASE SERVICES
Request to authorize the City Manager, or his designee, to execute Amendment 1 with Brycon Construction to provide additional Construction Manager at Risk (CM@Risk) design phase services for the Arizona Science Center Phase III Remodel projects and to increase the contract limit of Contract 125016 by $31,512 from $59,167 to $90,679.
Brycon Construction was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Brycon Construction was determined to be the most qualified firm to provide the required services for this project.
Previous City Council Action
City Council approved Contract 125016 for the amount of $59,167 on November 19, 2008, to provide CM@RISK design phase services for the Arizona Science Center Phase III Remodel project.
Financial Impact
Funding for this project is available from 2006 Bond funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until June 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
The Office of Arts and Culture concurs with this request.
This item is also recommended by Ms. Osuna and the Engineering and Architectural Services Department.
DISTRICT 8
CONTRACT AMENDMENT - EAS PROJECT MANAGEMENT INFORMATION SYSTEM MAINTENANCE AND SUPPORT CONSULTING
Request to authorize the City Manager to execute Amendment 1 to Contract 124627 with Parsons Commercial Technology Group, Inc. to exercise the first of four, one-year options to extend the contract such that it will expire on November 7, 2010, and to increase the contract limit by $235,178 from $227,315 to $462,493.
The original contract was approved by City Council on October 1, 2008, to provide support for the Engineering and Architectural Services (EAS) Department's Project Management Information System. The Consultant's services include, but are not limited to: training, software management, software maintenance, e-Manual maintenance, and programming.
Parsons Commercial Technology Group, Inc. was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Parsons Commercial Technology Group, Inc. was determined to be the most qualified firm to provide the required services in support of the Engineering and Architectural Services Department.
Financial Impact
Funding for this project is available from Operating funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until February 5, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
CITYWIDE
CONTRACT AMENDMENT - STEEL TANK REHABILITATION CM@RISK - DESIGN PHASE SERVICES FOR CONTRACT 124573
Request to authorize the City Manager, or his designee, to execute Amendment 1 with Currier Construction, Inc. to increase the contract limit for Contract 124573 by $253,000 to $403,000, and to authorize the first of three, one-year options to extend the period of service under this contract.
The Construction Manager at Risk (CM@Risk) was selected to provide design phase services in support of steel tank rehabilitation projects ranging in size from 20,000 gallons to 5MG at approximately 20 sites citywide. The estimated construction cost for the entire project is $7 million, which is funded over Fiscal Years 2008-2009 to 2011-2012.
The scope of work to be performed at each of the sites may include, but is not limited to: welding, tank structural repairs, surface preparation and coating of existing tanks, construction of new tanks, installation of cathodic protection systems, installation of level sensors and transmitters, installation of wiring and conduits, installation of electrical panels, site grading, drainage and installation of erosion control materials, and demolition and installation of piping and valves associated with tank operation. This phase of the rehabilitation project will focus of the following sites:
Group B
Shaw Butte (2A-ES1), Lincoln (3B-ES1), Greenway (4A-ES2), Tapestry Canyon (4SC-ES1), Well 279 (10A-GS1), Well 288 (8A-W288), Union Hills Wastewater Treatment Plant (WTP) Surge Tanks, and Desert Ridge Booster Station Surge Tank
Group C
Upper Coral Gables (4F-ES1), Red Rock (5C-ES1), Police (2S-ES2), Horse (3SE-ES1), Cholla North and South (4M-ES1), SPWTP Backwash Tanks North and South, and Sunnyslope (3A-ES1)
Financial Impact
The CM@Risk's fee shall not exceed $230,000, including all subconsultant and allowable costs. Funds for these services are available in the Capital Improvement Program using Water Revenue (0051).
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through November 12, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
CITYWIDE
AMENDMENT 1 TO CONTRACT 125718 - ENVIRONMENTAL SITE ASSESSMENT AND BIOLOGICAL SURVEYS
Request to authorize the City Manager to execute Amendment 1 to Agreement 125718 with Geotechnical & Environmental Consultants, Inc., as approved by City Council on April 1, 2009. The contract is to provide environmental site assessments and biological surveys in an amount not to exceed $750,000. The firm merged with Western Technologies, Inc. on August 31, 2009; therefore, this contract needs to be amended to reflect Western Technologies, Inc. as the successor consultant.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until April 26, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 8
IFB 09-120 AMENDED - PASSENGER INFORMATION AND PAGING SYSTEM MONITORS - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on IFB 09-120 with Cybergear, Inc. The original agreement was approved by Council on April 29, 2009, in the amount of $115,000 annually.
Staff requests an additional $133,000 due to an increase over what was previously anticipated in the failure rate of the passenger information and paging system monitors used for displaying flight and baggage information. Fifty percent of these monitors are either approaching or have exceeded the five-year warranty period. The monitors are nearing end of life and susceptible to failure.
Funds are available in the Aviation Department's Operating budget.
Cybergear, Inc. is eligible to do business with the City of Phoenix until June 10, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Krietor, and the Aviation and Finance Departments.
CITYWIDE
RFA 10-010 - UNISYS DATABRIDGE SOFTWARE
Request to authorize the City Manager to enter into an agreement with Unisys for the purchase of DATABridge(r) software for the Police Department. The total cost will be $85,988.
The software will allow information stored in the Police Department's Unisys-based records management system to be moved to a different database environment, resulting in extended data sharing and real time crime analysis. The records management system was created with Unisys and they currently support the hardware and software. This upgrade is only available through Unisys, as their software is proprietary.
Funds are available in the Police Department's Capital Improvement Program budget.
The subject firm is exempt from complying with the Suppliers and Lessee's Affirmative Action Requirements Ordinance (G-3633) under its provision in Section 18-21.
This request is made by the Deputy Finance Director and the Public Safety Manager.
This item is also recommended by Mr. Washington.
OUT OF CITY
ENTER INTO CONTRACT NEGOTIATIONS WITH TESSERA SOLAR AND JOHNSON CONTROLS, INC.
Request to authorize the City Manager, or his designee, to enter into simultaneous negotiations with Tessera Solar and Johnson Controls, Inc. for the development of a large scale solar plant, combined with a landfill gas to energy project, on City-owned land in the Town of Buckeye, and to negotiate an amendment to the City's intergovernmental agreement with the Town of Buckeye to facilitate this development.
On May 7, 2009, the Public Works Department released a Request for Proposals for a utility-scale solar plant development at the SR-85 Landfill in Buckeye, Arizona. In July 2009, an evaluation committee consisting of staff from the Public Transit Department, Engineering and Architectural Department, Community and Economic Development Department, Public Works Department, the Town of Buckeye, and a community representative evaluated the proposals and ranked them as follows:
Respondent
Ranking
Tessera Solar
1
Johnson Controls, Inc.
2
Bright Source Energy, Inc.
3
US Energy Partners & MEPSOLAR America, Inc.
4
Recommendation
This item was recommended for approval by the Transportation, Infrastructure, and Sustainability Subcommittee at its September 24, 2009 meeting. The Subcommittee recommended Council approval for staff to enter into simultaneous negotiations with Tessera Solar and Johnson Controls, Inc. and to enter into negotiations with the Town of Buckeye to amend the City's Intergovernmental Agreement for this development.
The Subcommittee also requested the developers work toward a goal of securing 80 percent local workforce with a preference for Phoenix residents; that if either developer secures a manufacturing plant that it be located within the city of Phoenix; and that staff work to identify additional City or public lands for development.
This item is recommended by the Acting Public Works Director.
This item is also recommended by Mr. Naimark.
REPORTS FROM CITY MANAGER, COMMITTEES, OR CITY OFFICIALS
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