	Classification/Assignment Title	Job Code	Salary Plan	Pay Grade	Range
1.	Communications/Telecommunica-tions Services Superintendent	74300	001	039	$64,314-$95,909
2.	Fire and Life Safety Programs Coordinator	06460	001	034	$50,086-$74,755
3.	Personnel Transactions Supervisor	01430	001	030	$41,101-$61,214
4.	Police Training Administrator	62650	001	037	$58,178-$86,882
5.	Traffic Signal Technician, Assign: Lead	74191	005	223	$49,130-$59,883
6.	Traffic Signal Technician, Assign: Safety	74193	005	223	$49,130-$59,883

These recommendations do not affect the classification or assignment of any incumbent or position. Therefore, no cost or savings will result from these actions.

Each department that has used one or more of these classifications and/or assignments in the past or could use them in the future concurred with the recommendation(s) to abolish the classification(s) and/or assignment(s) applicable to it.

CONCLUSION

The classifications and assignments included in this report are not being used and are no longer needed. As a matter of housekeeping, it is recommended these classifications and assignments be abolished.

PERSONNEL COMMITTEE DISCUSSION

There were no representatives from the relating departments present.

The Personnel Committee accepted the staff recommendations.

ITEM B

COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT – DEPUTY ECONOMIC DEVELOPMENT DIRECTOR

At the request of the Community and Economic Development Director, a study was conducted of position number 6355, Deputy Economic Development Director. The results of that study follow.

RECOMMENDATION

Reclassify position number 6355, Deputy Economic Development Director, Code 27480, Salary Plan 013, Grade 842 ($6141-$9674), to Assistant Community and Economic Development Director, Code 27500, Salary Plan 018, Grade 906 ($7500-$11,813).

The estimated cost of this action for a full fiscal year, including benefits, is $8223.

FINDINGS

The incumbent of this position has filled the Deputy Economic Development Director position since June 2004. Since that time, the incumbent has taken on increasingly responsible duties particularly with regard to development opportunities within the city of Phoenix boundaries. These duties are primarily in the area of large complex business development opportunities involving large financial investment and extensive relationship coordination with the City and outside developers, other department heads, the City Manager and City Council.

The duties of this position include the day-to-day coordination among City Manager staff, department heads, outside developers, financial investors, community agencies, business organizations and Boards and representatives of other cities and governmental entities. Additionally, the incumbent has coordinated and implemented the City’s Corporate Relations program for the Mayor and City Manager’s Offices. This process creates relationships beneficial for the City and for the Mayor and City Manager as well as other department management with executives of key companies within our region. These relationships often foster additional economic development and growth for the City.

The incumbent has been involved in recent international, multi-use projects that require a high level of analytical ability for looking at business financial pro forma statements as well as requiring a high level of authority for delegation as well as more latitude for decision making. This position leads and oversees the development and negotiation of agreements and contracts for key projects with owners of professional sports teams, businesses, and developers. Many of these projects are expedited by the incumbent working directly, one-on-one with department directors and agency heads at the State and other agencies.

CONCLUSIONS

The responsibilities assigned to the incumbent of the position under study have evolved with the complexity of the development programs and projects that have been assigned. These responsibilities and the acceptable experience required to perform them are consistent with those of the Assistant Community and Economic Development Director. Reclassification of position number 6355 to Assistant Community and Economic Development Director is appropriate.

PERSONNEL COMMITTEE DISCUSSION AND RECOMMENDATIONS

Donald Maxwell, Community & Economic Development Director, commented in support of the recommendation to reclassify the position of Deputy Director Paul Katsenes to Assistant Community & Economic Development Director, confirming the rationale of the recommendation.

The Personnel Committee accepted the staff recommendations.

ITEM C

OFFICE OF ENVIRONMENTAL PROGRAMS – ENVIRONMENTAL QUALITY SPECIALIST

At the request of the Environmental Programs Manager, a study was conducted of position number 93242, Environmental Quality Specialist. The results of that study follow.

RECOMMENDATION

Establish an assignment to the classification of Environmental Quality Specialist, Code 51520, Salary Plan 001, Grade 035 ($4384 – $6547), of Brownfields, Code 51521, Salary Plan 001, Grade 036 ($4614 – $6880), Benefit Category 007, Unit Code 007, EEO-4 Category/Group: Professionals, Exempt, and reclassify position number 93242, Environmental Quality Specialist, Code 51520, Salary Plan 001, Grade 035 ($4384 – $6547), to the new assignment.

The estimated cost of this action for a full fiscal year, including benefits, is $5,662.

BACKGROUND

The City’s Brownfields Land Recycling Program began in 1998. “Brownfields” are real property in which the expansion, redevelopment, or reuse may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.

The program, which involves the coordinated activities of several City departments, emphasizes assistance to private owners and developers of brownfields sites. Redevelopment of these sites creates jobs, revitalizes inner-city neighborhoods, increases property values, and reduces potential health risks to the local community.

The program is available citywide, with a focus on several geographic areas where economic revitalization is a goal, including designated redevelopment areas, neighborhood initiative areas, the Rio Salado Beyond the Banks Area, the West Phoenix Revitalization Area, Infill Incentive Area, Downtown, and transit-oriented development districts.

Since 1998, 22 private-sector projects have been provided assistance. These projects have restored more than 275 acres of previously contaminated land, created or maintained over 3,000 jobs, and brought over $293 million in private investment into the city. The brownfields bond component of the program also has achieved success with $3.5 million in financial assistance to 21 City projects.

When the Brownfields Program was a start-up program, it was funded entirely by a two-year, $200,000 federal grant. Today, the program is supported by general and bond funds totaling more than $1.25 million annually.

FINDINGS

This position is one of eight Environmental Quality Specialist (EQS) positions assigned to the Office of Environmental Programs (OEP) and is the only one assigned to the Remedial Projects Section. It reports to an Environmental Programs Specialist (grade 838).

This position manages the City’s Brownfields Land Recycling Program. Broad responsibilities include serving as a single point-of-contact for internal and external customers; providing technical assistance, brownfields information resources, and access to regulatory contacts; and serving as an advocate and liaison between City departments, various government agencies, and participating brownfields partners.

Virtually 100 percent of this position’s duties are brownfields-related. These are:

Marketing and promoting the brownfields program. This includes meeting with citizen groups, businesses, organizations/associations, and individuals; speaking at local, regional, and national conferences; publishing the quarterly “Brownfields Bulletin” newsletter; and updating the Brownfields Land Recycling Program web pages on phoenix.gov.

Managing the Private Sector Brownfields Bond Grant Program. This includes soliciting brownfields projects with developers, contacting development companies or their representatives, writing and maintaining the written grant application documents, reviewing grant applications, and negotiating development agreements with the developers.

Managing the Public Brownfields Bond Grant Program. This includes making departments aware of the availability of funds for projects, reviewing requests for funds, recommending to management eligible recipients, providing assistance to recipients throughout the project, and preparing project reports and presentations for management.

Managing a $7.4 million capital improvement bond fund budget (approximately $1 million annually), a $245,000 general fund budget, and a $200,000 brownfields job training grant that is funding one program a year for three years (averaging about $67,000 annually). The total of the budgets is approximately $1.3 million annually.

Reporting to OEP and City management, and elected officials. This includes writing City Council Reports, Requests for Council Actions, and reports and memos; briefing management and elected officials on brownfields program activities or specific projects; and responding directly to City Council requests via e-mail, memos, or during meetings. The incumbent also works with other government and elected officials on brownfields legislation.

Managing the annual Brownfields Job Training Program. This four-month program provides students 220 hours of instruction in environmental regulations, Phase I/II Environmental Site Assessments, soil and groundwater sampling, mapping, and other topics. The program also includes a Water Distribution Systems Operation and Maintenance Course. The program's goal is to employ residents from communities affected by brownfields in environmental fields that may help clean up those brownfields.

Duties associated with the job training program are writing the job training grant application and obtaining technical or financial support from the City, State, private firms, and educational institutions; soliciting companies to participate in the job fair conducted specifically for graduates of the program; and coordinating with Phoenix Workforce Connection to track job placement of program graduates. The incumbent also serves as the grants administrator, program manager, and class monitor; and is the primary contact for resolution of any student, instructor, mentor, or other contractor problem.

Developing, coordinating, and conducting the annual Phoenix Brownfields University conference, which includes designing the conference’s theme, agenda, and topics; and securing the venue, catering, audio/visual equipment, speakers, sponsors, and exhibitors. The incumbent also serves as the conference’s master of ceremonies and makes presentations on the City’s brownfields program. The conference typically attracts more than 200 participants annually.

CONCLUSIONS

This position is key to the success of the City’s Brownfields Land Recycling Program, a program that has grown tremendously over the last 10 years. In the process of this growth, the responsibilities of this position have expanded to include managing two bond grant funds, managing annual budgets of approximately $1.3 million, managing a job training program, and interacting regularly with City management, elected officials, developers, and executives in the private sector. What makes this position unique is the body of knowledge (environmental regulations, economic development principles, and real estate principles) one must have to understand the issues inherent with the brownfields program and successfully manage all facets of the program.

To recognize the expanded, higher-level duties and responsibilities of the position and the knowledge base required, it is recommended the assignment of “Brownfields” (grade 036) be established to the base class of Environmental Quality Specialist and position 93242 be reclassified to the assignment.

PERSONNEL COMMITTEE DISCUSSION AND RECOMMENDATIONS

Karen O’Regan, Environmental Program Manager & Donn Stolzfus, Environmental Programs Specialist from the City Manager’s Office, were in agreement with the recommendations.

The Personnel Committee accepted the staff recommendations.

ITEM D

ENGINEERING AND ARCHITECTURAL SERVICES DEPARTMENT – ENVIRONMENTAL QUALITY SPECIALIST

At the request of the City Engineer, a study was conducted of position numbers 7028, 19162, 93415, and 95311, Environmental Quality Specialist. The results of that study follow.

RECOMMENDATION

Maintain the classification and grade of position numbers 7028, 19162, 93415, and 95311, Environmental Quality Specialist, Code 51520, Salary Plan 001, Grade 035 ($4384 – $6547).

No cost or savings will result from this action.

FINDINGS

The Engineering and Architectural Services Department has four regular, full-time Environmental Quality Specialist (EQS) positions. These positions are assigned to the Project Management Division, Environmental Programs Section, and report to an Environmental Programs Coordinator (grade 040).

Positions 19162 and 95311 coordinate, manage, and oversee environmental site assessments (ESA) of real properties City departments are interested in acquiring. An ESA is conducted to evaluate a property for potential environmental impact and liability, and determine if additional actions are required to determine or document pre-existing conditions prior to property acquisition.

The EQS provides technical oversight of consultants under City contracts who conduct ESA Phases I, II, and III. The purpose of a Phase I ESA is to identify the site’s recognized environmental conditions that resulted from past actions. Phase I ESAs include researching existing documentation of the property, visually inspecting the property, and interviewing owners, occupants, and local government officials. If the Phase I ESA determines that hazardous substances may be present, then a Phase II ESA is conducted to confirm the presence or extent of contamination. This is typically accomplished by collecting and analyzing soil samples on the property and sometimes near the property. A Phase III ESA is the remediation phase. During this phase the property’s contamination and other unacceptable environmental issues are minimized or eliminated.

Positions 7028 and 93415 are responsible for ensuring the City is in compliance with federal and local regulations by identifying, abating, and disposing of hazardous materials on City-owned properties. This involves managing City contracts for professional environmental consulting, asbestos abatement, and demolition projects.

Asbestos abatement consists of three phases. During Phase I a consultant samples all construction materials of a building for asbestos. During Phase II a consultant oversees the removal of asbestos materials by a contractor. Phase III is the demolition of the structure, which also is done by a contractor. The consultant provides the EQS a report after each phase, which the EQS reviews and approves.

Lead abatement has two phases. During Phase I a consultant samples all paint that will be disturbed for lead, and during Phase II a consultant oversees the contractor hired to remove the lead paint. Like asbestos abatement, the consultant provides the EQS a report after each phase for review and approval.

All site assessment, asbestos abatement, and lead abatement projects are managed from start to finish. Duties include coordinating environmental, technical, and regulatory work with a variety of City departments, regulatory agencies, and other entities; coordinating site and building survey activities; reviewing survey reports for accuracy and regulatory compliance, reviewing and approving payment requests, maintaining documentation on all phases of each project, and communicating with the client department throughout the project. Decisions made by the EQSs include consultant selection, scope of work, reasonableness of invoices and consultant recommendations, quality of work, permits required, change order approval, and issuing Notices to Proceed.

Incumbents in these positions must know and comply with environmental laws and regulations from the U.S. Environmental Protection (EPA), and Occupational Safety and Health Administration, Arizona Department of Environmental Quality, Maricopa County Air Quality Department, and City of Phoenix. To properly oversee the work of environmental consultants and be credible to the consultants, incumbents must be an Environmental Professional as defined by the EPA. Additionally, the Engineering and Architectural Services Department requires its EQSs to obtain the Federal Asbestos Hazard Emergency Response Act Contractor/Supervisor accreditation, Inspector accreditation, and Management Planner accreditation. </


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CITY COUNCIL REPORT
FORMAL AGENDA
TO:	Council Members	AGENDA DATE:	June 18, 2008
FROM:	Phil Gordon Mayor			PAGE:	1
SUBJECT:	BOARDS AND COMMISSIONS

CITY COUNCIL REPORT
FORMAL AGENDA
TO:	Alton Washington Assistant City Manager	AGENDA DATE:		June 18, 2008
FROM:	Janet Smith Personnel Director	ITEMS:	103 & 104	PAGES:	149 & 150
SUBJECT:	TO AMEND CLASSIFICATION ORDINANCE S-5815 AND PAY ORDINANCE S-34144 IN ACCORDANCE WITH PERSONNEL COMMITTEE 584 RECOMMENDATIONS