PHOENIX CITY COUNCIL
WEDNESDAY, SEPTEMBER 30, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
A moment of silence will be held.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilwoman Thelda Williams.
ROLL CALL
For approval or correction, the minutes of the formal meeting of September 9, 2009. (Submitted to Mr. Mattox)
For approval or correction, the minutes of the formal meeting of September 16, 2009. (Submitted to Mrs. Williams)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission, or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CONSIDERATION OF BIDS
CITYWIDE
IFB 09-155 - DEAD ANIMAL COLLECTION - REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on June 19, 2009, to provide the Public Works Department with dead animal collection service during the initial contract period beginning on or about October 1, 2009 and ending September 30, 2011. The total cost for the initial two-year contract period is approximately $276,600. Following is a tabulation of the bids received:
Bidder
Total Bid Prices
National Environmental Solutions, LLC
Peoria, Arizona
$11,000 per month plus special collection fees*
Buzzards
Phoenix, Arizona
$14,000 per month plus special collection fees
It is recommended by the Deputy Finance Director and the Deputy Public Works Director that the bid of National Environmental Solutions, LLC, as asterisked, be accepted as the lowest responsible bidder.
National Environmental Solutions, LLC offered alternate bids but were not in compliance with the City's scope of work.
Funds are available in the Public Works Department's budget.
Provisions of the agreement include an option to extend the contract up to three additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until September 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Naimark.
CITYWIDE
IFB 10-004 - FIREARM CLEANING SUPPLIES - REQUIREMENTS CONTRACT
Report of one bid received by Purchasing on August 21, 2009, for the purchase of firearm cleaning supplies for the Police Department on an as-needed basis during the contract period beginning on or about October 1, 2009 and ending September 30, 2012. Following is a tabulation of the bid received:
Bidder
Estimated Annual Cost
Overgaard, Arizona
The Deputy Finance Director and the Public Safety Manager recommend that the bid of Combat Cartridge, as asterisked, be accepted as the only responsible bidder.
Funds are available in the Police Department's budget. Expenditures for the three-year term of this contract are estimated to be $52,702, plus tax.
Notices were sent out to twenty prospective suppliers and the solicitation was published on the Internet.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until June 3, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.
CITYWIDE
COLLECTION AGENCY SERVICES FOR DELINQUENT CITY ACCOUNTS
Report of 13 proposals received on August 14, 2009, to provide collection agency services for delinquent City accounts such as delinquent water accounts, miscellaneous accounts receivable, and possibly tax accounts. Services are provided on a contingency fee basis. The collection agencies' contingency fees are deducted from the amount the agencies collect on delinquent accounts and the balance is remitted to the City. Following is a tabulation of the top scoring proposals:
Proposer
Scores
Progressive Financial Services
867*
CBE Group
815*
NCO Financial Services
812
National Recovery Agency
783
Diversified Adjustment Services, Inc.
772
It is recommended by the Deputy Finance Director that the proposals from Progressive Financial Services and CBE Group, as asterisked, be accepted as the best overall proposals.
The proposals were scored based on the following criteria: financial stability and expertise (15%); specific experience with services in the scope of work (20%); method of approach and technology (20%); resumes (10%); references (10%); other factors such as innovation or unique approach to services (10%); and cost (15%). The proposals were evaluated by a five member committee.
This contract will be provided for referral of delinquent accounts to the collection agencies after internal collection efforts have been exhausted. This was a recommendation that originated through the City's Revenue Task Force and is considered a best practice.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
Progressive Financial Services and CBE Group are eligible to do business with the City until August 7, 2010 and July 31, 2010, respectively, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. These firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Ms. Osuna.
CITYWIDE
Report of two proposals received by the Fire Department on August 7, 2009, for professional services for the delivery of incident management and leadership training through December 2010. Following is a tabulation of the proposals received:
Proposer
Total Score
(300 Points Possible)
Frazee Development
Prescott, Arizona
294*
Wiland Associates
Selah, Washington
268.6
It is recommended by the Fire Chief that the proposal of Frazee Development, as asterisked, be accepted as the highest scoring proposer.
The proposals were evaluated based on the following criteria: price (90 points); company experience (105 points); instructor experience (90 points); and proposal completeness (15 points). The proposals were evaluated by a Police Officer, a Fire Captain, and a Fire Division Chief from the Joint Homeland Defense and Fire Department Training Services Divisions.
This contract will be used to provide ICS300, ICS400, S420, and O305 training to local government employees, including police and fire department members, in the Phoenix region. These courses are developed and standardized by the Department of Homeland Security. The estimated expenditure over the term of the contract is not to exceed $90,000.
There is no impact to the General Fund. This training is funded entirely by State Homeland Security Grant Program grant funds and other grant funding. The Fire Department has been awarded approximately $90,000 for this training and anticipates receiving additional funding. If additional grant funding is received, this agreement will be amended.
The subject firm is eligible to do business with the City until September 26, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.