NEW BUSINESS
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DISTRICT 5 |
PROPOSED 99TH AVENUE AND BETHANY HOME ROAD ANNEXATION - FILING |
Request to authorize the City Manager to file with the Office of the County Recorder a blank petition containing a map and legal description of an area proposed to be annexed, designated as the proposed 99th Avenue and Bethany Home Road Annexation.
This annexation was requested by the property owner to obtain City services and conforms to current City policies regarding annexation of property prior to extension of City services. The proposed annexation area includes approximately 6.428 acres (0.010 square miles) and the population is estimated to be 0. The area is located at the southwest corner of 99th Avenue and the Bethany Home Road alignment. The property owner has executed the Waiver of Claims for Diminution in Value of Property under Proposition 207.
This action is being requested to comply with Arizona Revised Statutes, Section 9-471. Signatures on the proposed annexation petition shall not be obtained for a waiting period of thirty days after filing the blank petition with the County Recorder's Office. A public hearing will be scheduled within the thirty-day waiting period to discuss the annexation proposal.
A map accompanies this item on the following page.
This item is recommended by Mr. Paniagua and the City Clerk Department.
ITEM 57 |
CITYWIDE |
CANCELLATION OF 2009 CITY COUNCIL MEETINGS |
Request authorization to cancel the following City Council meetings:
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Policy/Work Study/Committee of the Whole |
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Date |
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October 6, 2009 |
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Cancel |
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October 20, 2009 |
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Cancel |
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November 17, 2009 |
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Cancel |
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December 1, 2009 |
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Cancel |
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December 15, 2009 |
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Cancel |
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December 29, 2009 |
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Cancel |
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Formal |
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Date |
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October 14, 2009 |
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Cancel |
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October 28, 2009 |
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Cancel |
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November 25, 2009 |
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Cancel |
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December 9, 2009 |
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Cancel |
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December 23, 2009 |
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Cancel |
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December 30, 2009 |
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Cancel |
This item is recommended by Ms. Takata and the City Clerk Department.
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DISTRICT 1 |
WS85260024 - DEER VALLEY WATER TREATMENT PLANT - ELECTRICAL, INSTRUMENTATION, AND CONTROLS TESTING |
Request to authorize the City Manager to enter into an agreement with Black & Veatch Corporation to provide instrumentation and control system testing and inspection services at the Deer Valley Water Treatment Plant. The Engineer shall participate in the design, construction, start-up, and commissioning phases of all projects associated with the Deer Valley Water Treatment Plant. Services shall include site design, construction support, testing assistance, and training.
Black & Veatch Corporation was chosen for this project using a qualifications-based selection process authorized by Section 34-603 of the Arizona Revised Statutes. Based on this selection process, Black & Veatch Corporation was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Engineer's fee shall not exceed $250,000, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funds for these services are available from Water Revenue.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until October 23, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Leonard and the Engineering and Architectural Services Department.
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CITYWIDE |
CONSTRUCTION LICENSES WITH SALT RIVER PROJECT FOR BRIDGE REPLACEMENT OVER THE GRAND CANAL |
Request authorization and acceptance to enter into three construction license agreements with Salt River Project.
These construction licenses were originally entered into between Valley Metro Rail and Salt River Project during the construction of the light rail train. Upon completion of construction, responsibility for maintenance of these bridges has been transferred from Valley Metro Rail to the City of Phoenix.
The purpose of these construction licenses is to allow for the maintenance of new bridges over the Grand Canal for the Light Rail Train at the following locations: 48th Street, Central Avenue, and Washington Street.
Financial Impact
There is no financial impact to the City of Phoenix.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
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CITYWIDE |
RFA 10-004 - Z-PRESSURE SEAL AND PURCHASE ORDER FORMS - REQUIREMENTS CONTRACT |
Request to authorize the City Manager to enter into a three-year agreement starting on or about October 1, 2009, with Moore Wallace North America, Inc. dba RR Donnelley, Phoenix, Arizona, for the purchase of z-pressure seal and purchase order forms for the Finance Department. The total annual cost will be approximately $25,000.
The Finance Department uses these z-pressure seal forms for payroll, direct deposit advice, standard and custom 1099 statements, and W-2 statements. Purchase order forms made of a security paper are used by the Finance Department. By combining these forms, a saving of approximately 15 percent will be realized.
These forms from RR Donnelley are run on the Information Technology Services Department printing equipment, and have been tested and found to be compatible with the high-speed printers. Due to the timing criticality of processing the information on the blank forms, RR Donnelley has been declared a sole source vendor.
Funds are available in the Finance Department's budget.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until March 16, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Ms. Osuna and the Interim Finance Director.
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CITYWIDE |
RFA 10-009 - ROUTESMART(r) SOFTWARE LICENSES |
Request to authorize the City Manager to enter into an agreement with RouteSmart Technologies for the purchase of RouteSmart(r) software licenses and implementation services for the Public Works Department. The total cost will be $76,352.
The software licenses will assist staff in updating, setting up, and implementing route plans for solid waste collection vehicles. Other features of the software will assist Public Works in balancing routes based on time, sequencing of stops, and house counts. On-going software maintenance/support will be required through RouteSmart(r) and other independent vendors, such as ESRI, ArcGIS, and Digital Street Data, and Public Works staff shall be responsible for monitoring the annual renewal process.
Funds are available in the Public Works Department's budget.
The subject firm is exempt from complying with the Suppliers and Lessee's Affirmative Action Requirements Ordinance (G-3633) under its provision in Section 18-21.
This request is made by the Deputy Finance Director and the Acting Public Works Director.
This item is also recommended by Mr. Naimark.
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DISTRICT 1 |
AMEND MOTOROLA AGREEMENT 124391 - FIRE STATION #41 RECONFIGURATION |
Request to authorize the City Manager to amend Motorola Agreement 124391 to provide professional services in support of reconfiguring the Regional Wireless Cooperative (RWC) network resources to improve service at Phoenix Fire's backup dispatch center at Fire Station 41. The total cost of these services will not exceed $60,000.
The services to be provided include project management, engineering, and other professional services to design and reconfigure the RWC network resources to permit Fire to control and patch both the current VHF and new 700/800 MHz resources at their backup dispatch center. This is essential to allow Fire to manage communications on both radio systems at the backup center. This change will support Phoenix Fire and their automatic aid partners throughout the valley.
Financial Impact
Funding is available from 2006 Fire General Obligation Bonds.
The subject firm is eligible to do business with the City until December 5, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible to maintain its eligibility during the life of the agreement and failure to do so may result in termination of the agreement.
This request is recommended by the Fire Chief and the Chief Information Officer.
This item is also recommended by Mr. Washington and Mr. Cavazos.
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CITYWIDE |
RECOMMENDED CHANGES TO THE NEIGHBORHOOD BLOCK WATCH GRANT PROGRAM APPLICATION |
Request to approve recommended changes to the grant application for the Neighborhood Block Watch Grant Program (NBWGP). The NBWGP Oversight Committee and grant staff are recommending the following changes to improve the application for a Neighborhood Block Watch Grant:
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Elimination of the Citywide category to ensure that Citywide groups are partnering with Neighborhood Associations/Block Watches.
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Change language on Question 7 (Project Impact) to provide more focus on preventing crime.
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Update Question 8 (Briefly describe your organization, explaining when and why it was formed and your overall goals. List the current services your organization provides.) to include the month and year of the inception of the organization.
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Increase number of words allowed for Question 9 (In the space below, summarize your grant project in 100 words or less) to 150 and combine Questions 9 and 10 (Provide a detailed list of up to eight objectives that your organization plans to accomplish as part of your project.) to eliminate redundancy.
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Combine Questions 11 (Provide information of examples of any past projects...) and 13 (Past Years Funded) to eliminate redundancy.
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Eliminate Question 12 (Provide any other information that you feel should be considered.) as this information could be included in the previous section.
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Eliminate Questions 14 (Describe any funding that your organization currently receives.) and 14a (Describe any funding that the co-applicant currently receives.) as this information is not required to obtain the grant. Any volunteer service can be included on the budget attachment.
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Eliminate Question 16 (List total budget, including requested grant funds and matching funds.) as this question is answered later in the application.
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Streamline Question 18 (Grant Budget) so that mistakes transferring data from the budget to the narratives can be eliminated.
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Change Question 19 to read "Volunteer Contributions to Grant Project" instead of "Matching or In-Kind Budget" so that applicants will understand that volunteer hours count towards matching/in-kind.
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Convert Question 19 (Budget Page for Matching or In-Kind Funds) from a financial table into a narrative to allow groups to describe their matching contribution rather than calculate it.
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Reinstate the short-form application to make the application less intimidating for groups applying for less than $1,000 and for groups in existence for less than six months.
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Update the Homeowners Association (HOA) application criteria so that applicants would only be required to partner with the HOA if their project requests any item(s) that could be perceived as an improvement to the HOA property (e.g., dusk-to-dawn lighting, fencing, etc.). Fewer paperwork requirements will encourage more groups that are within HOA boundaries to apply for projects for their Block Watches.
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Revise the HOA checklist to eliminate unnecessary attachments (e.g., items required only if you partner with the HOA). This will save applicants time when completing applications, as well as saving grant staff and the NBWGP Oversight Committee time when processing applications.
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As a tool for grant applicants, a list of items/services previously capped or line-item vetoed will be provided with the application packet. |
The NBWGP Oversight Committee and the Public Safety and Veterans Subcommittee voted to recommend approval. If approved by the City Council, the changes would be implemented for the 2010 grant year.
This item is also recommended by Mr. Washington and the Police Department.
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DISTRICT 6 |
WS90500160 - IMPROVEMENT DISTRICT - APPROVE SANITARY SEWER ASSESSMENT DIAGRAM AND SET HEARING DATE |
Request to approve the sanitary sewer assessment diagram boundaries for Improvement District Project WS90500160. This project provided a sanitary sewer and all other improvements related to the installation of the sanitary sewer for portions of 56th Street and Wonderview Road, north 750+ feet along Valle Vista Road, east to the end of the cul-de-sac. The assessment diagram detailing the extent of the project and the parcels to be assessed for the improvements is provided in a separate document available in the City Clerk Department, 200 West Washington Street, 15th Floor.
Also request to approve the public hearing date for the sanitary sewer assessment to be set for December 2, 2009.
The total sanitary sewer assessment for this project would be $196,330. A warrant for this project, which details the amount that will be assessed for each parcel, is to be recorded in the office of the Superintendent of Streets on September 30, 2009.
Citizen Notification
Previous City Council actions with appropriate citizen notification have occurred for this project as follows:
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Date |
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Document Type |
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Action |
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May 10, 2006 |
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Ordinance S-32921 |
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Development agreement with property owners.
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January 31, 2007 |
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Ordinance S-33686 |
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Ordinance of Intention, which declared intention to construct sanitary sewer improvements.
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July 2, 2008 |
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Resolution 20703 |
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Call for bids
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October 15, 2008 |
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Request for Council Action 60344 |
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Award of contract |
If this request is approved, property owners within the project district will be sent a "Notice of Sanitary Sewer Assessment" by certified mail on September 30, 2009. The assessment will also be published in the Record Reporter on October 8, 2009, and October 15, 2009.
This item is recommended by Mr. Zuercher and the Street Transportation Department.
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DISTRICT 2 |
WS85010041 - CHANGE ORDER 1 TO AGREEMENT 121639 FOR INFRASTRUCTURE DESIGN SERVICES FOR 6A-WELL 299 |
Request to authorize the City Manager to add an additional $132,453 to Capital Improvement project WS85010041, 6A-Well 299, which is located at booster station 7A-B1 (Cave Creek Road and Jomax Road). With the approval of the additional necessary funds, Carollo will provide additional infrastructure design services for the well.
This project requires the following improvements and/or additions to the scope of work:
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Design upgrades to the electrical and programming logic control at the well site and booster station 7A-B1 for well injection and pumping;
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Modify the piping and valve elements to comply with regulatory requirements;
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Redesign various mechanical elements for construction cost reduction; and
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Full integration of the electrical and programming logic of Well 299 to the chlorination, booster station, and distribution system (a City first). |
Financial Impact
This change order will increase the total cost (original contract cost - $380,081.60) of this contract by $132,453 to an amount not to exceed the revised total contracted amount of $512,534.60. Funds are available through the Water Development Occupational Fee.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until February 27, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Cavazos and the Water Services Department.
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CITYWIDE |
AMENDMENT 2 TO IGA 119777 WITH U.S. BUREAU OF RECLAMATION - CENTRAL ARIZONA CONCENTRATE MANAGEMENT PROJECT |
Request to authorize the City Manager to amend for a time extension, to the existing Intergovernmental Agreement (IGA) 119777 with the United States Bureau of Reclamation (Bureau) for the Central Arizona Concentrate Management project (Bureau 06-GI-32-0020). The Bureau will contribute $38,333 of funding and the multi-city Sub-regional Operating Group (SROG) will contribute $38,333 of in-kind services. Modification 1 was approved by City Council to increase funding and extend the contract term.
Modification 2 will increase the total project cost by $76,666 ($38,333 from Bureau and $38,333 from SROG), and extend the project completion date to September 30, 2010. The City and SROG's matching funds, to be contributed through in-kind staff services, will continue the investigation and analysis work associated with concentrate management research to develop technologies to reduce the concentrate in an environmental and sustainable way.
Financial Impact
The City and SROG will provide $38,333 of in-kind staff services in accordance with the IGA. The allocation of in-kind services between SROG members is borne in proportion to their capacity ownership of the 91st Avenue Wastewater Treatment Plant at the inception of the project, which the City of Phoenix cost share is approximately 56.44 percent or approximately $21,635.
Affirmative Action
As a government entity, the Bureau of Reclamation is exempt from the City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemption B.1 of the Phoenix City Code.
This modification was approved by the SROG Advisory Committee on September 17, 2009.
This item is also recommended by Mr. Cavazos and the Water Services Department.
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CITYWIDE |
AMENDMENT 10 TO IGA 97914 WITH U.S. BUREAU OF RECLAMATION - CENTRAL ARIZONA SALINITY STUDY |
Request to authorize the City Manager to amend the existing Intergovernmental Agreement (IGA) 97914 with the United States Bureau of Reclamation (Bureau) for the Central Arizona Salinity Study (Bureau 02-GI-32-0080). The Bureau will contribute $50,000 of funding and the multi-city Sub-regional Operating Group (SROG) will contribute $50,000 of in-kind services. Modifications 1 through 9 were approved by City Council to increase project costs and completion time.
Authorization of IGA 97914, Modification 10 will increase the total project cost by $100,000 to $3,788,000, and extend the project completion date to September 30, 2010. The City and SROG's matching funds, to be contributed through in-kind staff services, will continue the investigation and analysis work associated with highly saturated saline water; and continue to develop a salinity management plan and regional solutions to address the issue of salinity in Central Arizona.
Financial Impact
The City and SROG will provide $50,000 of in-kind staff services in accordance with the IGA. The allocation of in-kind services between SROG members is borne in proportion to their capacity ownership of the 91st Avenue Wastewater Treatment Plant at the inception of the project, which the City of Phoenix' portion is approximately 54.2 percent or $27,100.
Affirmative Action
As a government entity, the Bureau of Reclamation is exempt from the City of Phoenix affirmative action requirements as stated in Chapter 18, Article V, Section 18-21, Exemptions B.1 of the Phoenix City Code.
This modification was approved by the SROG Advisory Committee on September 17, 2009.
This item is also recommended by Mr. Cavazos and the Water Services Department.
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DISTRICT 2 |
FINAL PLAT - NORTHERN HILLS COMMUNITY CHURCH 2ND AMENDED - 080066 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 3, 2009:
Plat 080066
Project 00-7064
Name of Project: Northern Hills Community Church 2nd Amended
A One-Lot Commercial Plat
Located at 2740 East Union Hills Drive
Owner(s): Northern Hills Community Church SBC
Engineer(s): Robert Van Dyke
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
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DISTRICT 2 |
FINAL PLAT - SMOKEHOUSE TRAIL - 090032 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 14, 2009:
Plat 090032
Project 08-2007
Name of Project: Smokehouse Trail
A One-Lot Commercial Plat
Located east of Cave Creek Road and north of Dove Valley
Owner(s): City of Phoenix
Engineer(s): Dibble Engineering
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Leonard and the Development Services Department.
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DISTRICT 4 |
FINAL PLAT - KLEIN PICKLES - 090043 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 15, 2009:
Plat 090043
Project 09-862
Name of Project: Klein Pickles
A One-Lot Commercial Plat
Located at 4125 West Whitton Avenue
Owner(s): Byron T. Arnold
Engineer(s): E.S.T.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Leonard and the Development Services Department.
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DISTRICT 8 |
FINAL PLAT - SKY HARBOR BUSINESS PARK REPLAT OF LOT 6 - 090037 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 3, 2009:
Plat 090037
Project 04-3038A14
Name of Project: Sky Harbor Business Park Replat of Lot 6
A Two-Lot Commercial Plat
Located at the northwest corner of Riverview Drive and 18th Place
Owner(s): Fidelity National Title Insurance Company
Engineer(s): Engineering & Surveying Technologies
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
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DISTRICT 8 |
FINAL PLAT - TONTO CHURCH OF CHRIST - 090029 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on September 3, 2009:
Plat 090029
Project 07-5443
Name of Project: Tonto Church of Christ
A One-Lot Commercial Plat
Located at 1101 West Tonto Street
Owner(s): Tonto Church of Christ, Inc.
Engineer(s): Jerry D. Heath, Jr.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES, OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.