NEW BUSINESS
CITYWIDE
EXTEND CONTRACT WITH SCHEIDT & BACHMANN USA, INC. FOR PARKING REVENUE CONTROL SYSTEM UPGRADE AT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT
Request authorization to extend Contract 124661 with Scheidt & Bachmann USA, Inc. for the parking revenue control system upgrade at Phoenix Sky Harbor International Airport (Airport).
In order to comply with Payment Card Industry Data Security Standards, the Airport requires an upgrade to its existing hardware and software. The Airport commenced implementation of the upgrade in August 2008 with a projected completion date of August 2009.
Due to issues with achieving successful implementation, authorization is requested to extend the term of the contract through September 30, 2010. The contract amount will not increase.
Financial Impact
There will be no increase to the cost of the contract.
Scheidt & Bachmann USA, Inc. is eligible to do business with the City of Phoenix until January 13, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Krietor and the Aviation Department.
CITYWIDE
RECOVERY ZONE FACILITY BOND PROGRAM
Request authorization to implement the City of Phoenix Recovery Zone Facility Bond Program (RZFB). The American Recovery and Reinvestment Act (ARRA) created a new type of bond-Recovery Facility Zone Bonds. These bonds are designed to help companies access capital to finance private sector projects. The City of Phoenix was awarded a direct allocation of $32,019,000 in Recovery Zone Facility Bonds. The authorization to issue the bonds will expire on December 31, 2010. On July 1, 2009, the City Council designated the entire city of Phoenix a Recovery Zone. On July 2, 2009, the Phoenix Industrial Development Authority (IDA) also declared the entire city of Phoenix a Recovery Zone. This authorization will enable the Community and Economic Development Department (CEDD) to establish the policies and procedures to administer the Recovery Zone Facility Bond Program.
The Recovery Facility Bond Program will be structured to facilitate the financing of projects that are financially viable, generate revenue, create/retain quality jobs, and have an established development schedule (shovel ready). Emphasis will be placed on research and development, manufacturing and producer services companies, new revenue and redevelopment/revitalization. Ideally, projects under consideration will fall within the current clusters: Bioindustry Advanced Business Services, Aerospace and Aviation, Emerging Technology, and Sustainability.
The RZFB program will not involve credit or financial backing by the City. Borrowers will seek their own credit. The City will seek high quality projects with creditworthy borrowers that can be implemented in an expeditious manner.
Financial Impact
The City will not bear additional cost for administering the program. It will be implemented by existing CEDD staff.
Mr. Chan and the Community and Economic Development Department recommend this item for approval.
DISTRICT 3
CONTRACT AMENDMENT - ST87600050 - 19TH AVENUE AND GREENWAY ROAD PEDESTRIAN PATH AND BRIDGE - PHASE II
Request to authorize the City Manager to execute Amendment 1 to Contract 123244 with Structural Grace, Inc. to provide additional design plans for the 19th Avenue and Greenway Pedestrian and Bikeway Bridge project located near the intersection of 19th Avenue and Greenway Road and to increase the contract limit by $426,930 from $330,338 to $757,268.
The original contract was approved by City Council on March 5, 2008, for the two-phase study and design of the 19th Avenue and Greenway Pedestrian and Bikeway Bridge. Phase I included a Project Assessment/Design Concept Report and 30 percent design plans. Phase II will include completion of the final design. The additional $426,930 is needed to complete Phase II.
Structural Grace, Inc. was chosen for this project using a qualifications-based selection process authorized by Title 34-103 of the Arizona Revised Statutes. Based on this selection process, Structural Grace, Inc. was determined to be the most qualified firm to provide the required services in support of the Street Transportation Department.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funding for this project is available from the Street Transportation Department's Capital Improvement program budget using Arizona Highway User Revenue.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until March 27, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 7
ST83120034 - CONSTRUCTION LICENSE WITH SALT RIVER PROJECT FOR STORM DRAIN AND LANDSCAPING IMPROVEMENTS
Request authorization and acceptance to enter into a construction license agreement with Salt River Project at 23rd Avenue and Roeser Road. The purpose of this construction license is to allow for storm drain and landscape construction within the right-of-way of Salt River Project for City of Phoenix Project ST83120034.
Financial Impact
There is no financial impact to the City of Phoenix.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
DISTRICT 7
CONTRACT AMENDMENT 5 - FD57120006 (FD57120007) - FIRE TRAINING ACADEMY
Request to authorize the City Manager, or his designee, to execute Contract Amendment 5 to Contract 121438 with FCI Constructors, Inc. to revise the scope of work by deleting programming, master plan, and schematic design services for the Administration Building and adding design, pre-construction services, and LEED certification services for a new Driver Training Building to be built on the new Fire Training Academy campus located at 22nd Avenue and Lower Buckeye Road.
Financial Impact
Funding for this service is available in the Capital Improvement Program budget using 2006 Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until July 29, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 19, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
Previous City Council Action
On June 6, 2007, City Council approved award of the Design-Build contract in the amount of $1,165,744.
On July 2, 2007, City Council approved additional funds in the amount of $7,272,490 for the initial phase of construction.
On July 2, 2008, City Council approved additional funds in the amount of $5,850,000 for GMP 2 for construction of a burn building and a new recruit training building.
On October 8, 2008, City Council approved additional funds in the amount of $400,000 for construction administration and inspection services.
On June 17, 2009, City Council approved additional funds in the amount of $5,300,000 for construction phase services.
On July 1, 2009, City Council approved additional funds in the amount of $1,100,000 for construction phase services.
This Council award is subject to execution of the agreement by all of the parties.
The Fire Department concurs with this request.
This item is also recommended by Mr. Washington and the Engineering and Architectural Services Department.
DISTRICT 7
WS90140006 - AMENDMENT 2 - CONSTRUCTION AGREEMENT WITH SALT RIVER PROJECT FOR TRES RIOS PROJECT
Request to authorize the City Manager to execute Amendment 2 to Request for Council Action (RCA) 62274 with Salt River Project (SRP) to increase the cost of construction and construction engineering services. The City Council originally approved this RCA on June 10, 2009, for the amount $2,326,314. SRP has incurred actual construction costs for the Wetlands segment of the Tres Rios Habitat Restoration Project.
This amendment will increase the amount of the construction and construction engineering services agreement with SRP by $198,072 to a total of $2,524,386.
Financial Impact
Funding for the additional costs is available in the Water Services Department's Capital Improvement Program budget using 2008 CIC Wastewater Bonds and other SROG cities' participation.
Citizen Notification
No citizen notification is required.
This item is recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
DISTRICT 8
AV10000010 (AV10000001) - PHX Sky train Line extension - stage 1a fixed facilities - CMAR design phase (arra)
Request to authorize the City Manager, or his designee, to enter into an agreement with McCarthy-Kiewit, a joint venture serving as the Construction Manager at Risk (CMAR) to provide design phase services for the PHX Sky Train Stage 1A Fixed Facilities. The PHX Sky Train Stage 1A project includes fixed facilities construction required to extend the Sky Train guideway from the Terminal 4 station to a new station at Terminal 3.
Due to the need to advance the project schedule, the City anticipates a phased contract for the CMAR design phase services. For the initial contract, the services will include program evaluation, attendance at project team meetings, project scheduling, design document review, cost estimating, and constructability reviews through 30 percent design. The approval of this contract is a critical milestone in Aviation's efforts to gain grant funding approval through the American Recovery and Reinvestment Act (ARRA) Transportation Investment Generating Economic Recovery (TIGER) program.
McCarthy-Kiewit was selected through a qualifications-based selection process in accordance with Section 34-603 of the Arizona Revised Statutes and managed by the City Engineer.
Authorization is also requested for the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the PHX Sky Train Stage 1A Fixed Facilities project. Such utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
The Construction Manager at Risk's fee shall not exceed $750,000, including all subconsultant, subcontractor, and reimbursable costs. Funds are available from the Aviation Department's capital program budget. Staff is preparing an ARRA TIGER grant application to provide a funding source for this project.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until August 20, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
DBE Report
A zero percent Disadvantaged-Owned Business Enterprise (DBE) subcontractor participation goal was established for the design phase services of this project. A DBE subcontractor goal suitable for the construction phase will be established prior to the bidding process for the construction services contract.
Previous City Council Action
The Phoenix City Council approved the Airport Development Program, which included the PHX Sky Train system, on February 27, 2007. The Council approved the Passenger Facility Charge Program, which includes the PHX Sky Train System, on December 17, 2008.
Citizen Notification
The Aviation Department has conducted numerous informational presentations to community groups and local professional associations on the PHX Sky Train project over the last three and one half years. The Phoenix Aviation Advisory Board reviewed the PHX Sky Train Project, including Stage 1 and Stage 1A at the June 18, 2009 meeting.
This Council award is subject to execution of the agreement by all of the parties.
The Aviation Department concurs with this request.
This item is also recommended by Mr. Krietor and the Engineering and Architectural Services Department.
CITYWIDE
AMEND CONTRACT 123609
ON-CALL ENGINEERING/ CONSULTING SERVICES FOR FISCAL YEAR 2009-2010
Request to authorize the City Manager, or his designee, to execute Amendment 2 to Contract 123609 with Stantec Consulting, Inc. to increase the contract limit by $100,000 from $600,000 to $700,000 for Fiscal Year 2009-2010. The additional funds will allow the consultant to be utilized on an as-needed basis to provide various professional services to client departments, including light rail northwest extension services. The Engineering/Consulting contract was approved by the City Council on May 7, 2008, as a result of a qualifications-based selection process.
Project assignments to this firm have included studies, design services, and project management. Project fees for these services, current work, and potential future assignments will exceed the amount available through the remainder of the June 30, 2010, contract term.
Stantec Consulting, Inc. will be compensated in accordance with the City-approved fee schedule, and all charges will be made to the specific project assignments.
Financial Impact
Funding for this project is available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
Stantec Consulting, Inc. is eligible to do business with the City of Phoenix until January 29, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The City Engineer concurs with this request.
This item is also recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
CITYWIDE
CONTRACT AMENDMENTS - ON-CALL SOILS AND MATERIALS TESTING CONTRACTS 122727, 122731, 122733, 122736, AND 122742
Request to authorize the City Manager, or his designee, to execute contract amendments with five separate firms to increase their On-Call Soils and Materials Testing contract limits by $500,000 and extend the period of service through December 31, 2010, for each. These contracts, as originally approved by City Council on December 5, 2007, provide for laboratory and field-testing analysis, construction materials reporting, and materials sampling; for a one-year period, with an option to extend the contract period for an additional year.
Project assignments to each firm have exceeded anticipated limits, and additional funds are required to cover current and future assignments through the remainder of the contract term. The firms and their respective contract limit changes are as follows:
Firm
Current
Contract Number
Current Contract Limit
Adjusted
Contract Limit
Fugro Consultants, LP
122727-001
$1,000,000
$1,500,000
Hoque & Associates, Inc.
122732-001
$1,000,000
$1,500,000
Kleinfelder West, Inc.
122733-001
$1,000,000
$1,500,000
Ninyo & Moore
122736
$ 700,000
$1,200,000
Western Technologies, Inc.
122742-001
$1,000,000
$1,500,000
Financial Impact
Funding for these services is available through various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
Firm
Affirmative Action Expiration Date
Fugro Consultants, Inc.
September 5, 2010
Hoque & Associates, Inc.
September 30, 2010
Kleinfelder West, Inc.
April 10, 2010
Ninyo & Moore
May 4, 2010
Western Technologies, Inc.
April 26, 2010
This Council award is subject to execution of the agreement by all parties.
The Street Transportation Department concurs with this request.
This item is also recommended by Mr. Zuercher and the Engineering and Architectural Services Department.
OUT OF CITY
CONTRACT AMENDMENT 3 - PW16810001 - SR85 LANDFILL CELL 1 EXCAVATION AND LINING/CELL SEQUENCING PLAN
Request to authorize the City Manager to execute Contract Amendment 3 to Contract 117124 with AMTECH Associates, LLC to exercise the second and final option to extend the contract to expire on August 31, 2010, and provide a provision to allow a cost of living increase to approved labor classifications effective for the 2009/10 contract period. Labor rate increases shall fall within the Engineering and Architectural Services Department approved consultant labor rate range for each classification and at no time shall exceed a maximum of 3 percent above the previous year rates.
Previous City Council Actions
City Council approved Contract 117124 for the amount of $500,000 on August 31, 2005, to provide design and construction services for five phases of work at SR85 Landfill Cell 1. The term of the contract called for an initial 36-month period commencing October 27, 2005 through October 27, 2008, and permits an option to extend the contract for up to two additional one-year periods. The options to extend the contract are at the sole discretion of the Public Works Director.
Further, City Council approved Amendment 1 on February 14, 2007, for the amount of $2,000,000, increasing the total contract amount to $2,500,000. Amendment 2 was approved on June 18, 2008, exercising the first of two one-year options to extend.
Financial Impact
Funding for this project was previously approved and is available from Solid Waste Nonprofit Corporation Bond funding. No additional funding is necessary.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until February 15, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Public Works Department concurs with this request.
This item is also recommended by Mr. Naimark and the Engineering and Architectural Services Department.
CITYWIDE
RFA 07-021B - NETWORK EQUIPMENT AND SERVICES - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on Agreement P-08226-09 with Qwest Communications, Phoenix, Arizona. The contract is the result of a competitively bid State of Arizona contract (EPS060043). The use of the State of Arizona contract was authorized by formal Council action on October 4, 2006. Annual expenditures were estimated to be $750,000; based on actual history, annual expenditures are $2,840,000 since contract usage is greater than originally estimated.
Funds are available in the various departments' Operating and Capital budgets.
The subject firm is eligible to do business with the City of Phoenix until October 4, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Cavazos and the Finance Department.
CITYWIDE
RFA 04-006F - CABLING SERVICES - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on agreement P-07392-05 with Tel Tech Networks, Tempe, Arizona. The contract is the result of a competitively bid State of Arizona contract (AD020193). The use of the State of Arizona contract was authorized by formal Council action on September 17, 2003. Annual expenditures were estimated to be $1,750,000; based on actual history, annual expenditures are $1,875,500 since contract usage is greater than originally estimated.
Funds are available in the various departments' Operating and Capital budgets.
The subject firm is eligible to do business with the City of Phoenix until November 26, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Cavazos and the Finance Department.
CITYWIDE
EPS070050C - SUN MICROSYSTEMS PRODUCTS - REQUIREMENTS CONTRACT
Request to authorize additional expenditures on Agreement S070050-01 with Advanced Systems Group, Phoenix, Arizona. The contract is the result of a competitively bid State of Arizona contract (EPS070050). The use of the State of Arizona contract was authorized by formal Council action on May 16, 2007. Annual expenditures were estimated to be $200,000; based on actual history, annual expenditures are $298,500 since contract usage is greater than originally estimated.
Funds are available in the various City departments' budgets.
The subject firm is eligible to do business with the City of Phoenix until June 27, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Mr. Cavazos and the Finance Department.
CITYWIDE
LETTER OF AGREEMENT FOR GLENDALE MUNCIPAL AIRPORT EMERGENCY SERVICE PROCEDURES
Request authorization to enter into a Letter of Agreement pertaining to Glendale Municipal Airport Emergency Service. The Agreement is between the Glendale Municipal Airport, Glendale Fire Department, Glendale FAA Contract Tower (FCT), and the City of Phoenix Fire Department.
The purpose of the Letter of Agreement is to describe the responsibilities and procedures for emergency notification and response to aircraft in distress or involved in an accident at or near Glendale Municipal Airport. It outlines the procedures the responding fire departments and employees of Glendale Towers for alerting appropriate personnel when aircraft experience emergency conditions. This Letter of Agreement is to be reviewed annually and updated as necessary.
This item is recommended by Mr. Washington and the Fire Department.
CITYWIDE
AGREEMENT WITH MARICOPA COUNTY DEPARTMENT OF HEALTH REGARDING PUBLIC HEALTH EMERGENCIES
Request approval to authorize the City Manager to execute an agreement with the Maricopa County Department of Health to allow the City of Phoenix to be a distribution point for medications, vaccines, dispensing information, or such other Strategic National Stockpile materials, as available and may be necessary, to respond to a public health emergency.
The Maricopa County Department of Health has responsibility under state law for planning and response coordination among government agencies to public health emergencies.
This agreement sets a framework for the City of Phoenix, through the Fire Department, to accept and distribute medications, vaccines, dispensing information, or other materials received from the Federal Strategic National Stockpile (SNS).
The medications and vaccines may be distributed to City employees or to the public according to the distribution plan in effect at the time of the emergency.
This item is recommended by Mr. Washington and the Fire Department.
CITYWIDE
HIRE ABOVE THE MID-POINT OF PAY RANGE
Request approval to hire a Public Works Director at a starting annual salary of $167,000, which is above the mid-point of the pay range. The Personnel Department recently completed a nationwide recruitment for this executive position, which is at Pay Range 910.
Mr. Neil Mann was selected for the position after an extensive interview process. As the Public Works Director, he will direct and manage the City's fleet of equipment, City-owned facilities, residential solid waste collection and disposal activities, and departmental service contracts including solid waste collection and citywide custodial service contracts.
Mr. Mann has over 30 years of public works and engineering-related experience, is a registered professional engineer in Arizona and Nevada, and has a Bachelor's degree in Civil Engineering from Montana State University. Mr. Mann is currently the Public Works Director for Reno, Nevada. The requested salary is seven percent above his current salary.
Funds are available in the Public Works Departments' Operating budget.
This item is recommended by Mr. Naimark and the Personnel Department.
DISTRICT 1
FINAL PLAT - ALAMEDA BUSINESS PARK III - 090045
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 31, 2009:
Plat 090045
Project 09-3107
Name of Project: Alameda Business Park III
A Two-Lot Commercial Plat
Located west of 19th Avenue and north of Alameda Road
Owner(s): Alameda Business Park, LLC
Engineer(s): Griffin - Jacob Engineering
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 2
FINAL PLAT - DYNAMITE MOUNTAIN RANCH - PCD/PHASE 2 - SECTION 36 PARCEL E - LOTS 20 AND 21 - 090040
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 31, 2009:
Plat 090040
Project 99-1525
Name of Project: Dynamite Mountain Ranch - PCD/Phase 2, Section 36 Parcel E - Lots 20 and 21
A Two-Lot Residential Plat
Located at 1931 and 1935 West Mine Trail
Owner(s): Pulte Homes and Steven and Mary Sampson
Engineer(s): CMX, LLC
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Cavazos and the Development Services Department.
DISTRICT 7
FINAL PLAT - GMS
CONCRETE - 070054
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on August 28, 2009:
Plat 070054
Project 05-857
Name of Project: GMS Concrete
A One-Lot Commercial Plat
Located at West Whyman Avenue and South 91st Avenue
Owner(s): Cortez Holdings, LLLP
Engineer(s): Clouse Engineering Inc.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This item is recommended by Mr. Washington and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.