PHOENIX CITY COUNCIL
WEDNESDAY, AUGUST 26, 2009, 3:00 P.M.
ASSEMBLY ROOMS, 200 WEST WASHINGTON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Rabbi Yonah Gross, Young Israel of Phoenix.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilman Tom Simplot.
ROLL CALL
(Continued from August 10, 2009) - For approval or correction, the minutes of the formal meeting of July 1, 2009. (Submitted to Mr. DiCiccio)
For approval or correction, the minutes of the special meeting of August 10, 2009. (Submitted to Mr. Gates)
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CONSIDERATION OF BIDS
CITYWIDE
IFB 09-192 - SOLAR SALT (BULK) - REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on July 24, 2009, for the purchase of bulk solar salt for the Water Services Department on an as-needed basis, for a two year period beginning October 1, 2009. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Spalding Salt Company*
Phoenix Arizona
Saltworks
Mesa, Arizona
$79.50 per ton
$83.00 per ton
It is recommended by the Deputy Finance Director and the Wastewater Superintendent that the bid of Spalding Salt Company, as asterisked, be accepted as the lowest responsible bidder.
The estimated annual expenditure including tax is $32,500 and funds are available in the Water Services Department's budget.
Provisions of the agreement include an option to extend the contract up to three additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until February 16, 2011, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 09-214 - SEWER CLEANING AND INSPECTION - REQUIREMENTS CONTRACT
Report of three bids received by Purchasing on July 17, 2009, to provide the Water Services Department with sewer cleaning and inspection services, during the initial contract period beginning October 1, 2009 and ending September 30, 2012. The cost of the initial three-year contract period is approximately $2,037,750 and funds are available in the Water Services Department's budget.
Following is a tabulation of the lowest bids received:
It is recommended by the Deputy Finance Director and the Wastewater Collection Superintendent that the bid of Professional Pipe Services, as asterisked, be accepted as the lowest, responsible bidder.
This service will be used to clean and remove debris from sanitary sewer lines.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until August 11, 2010 by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 10-005 - SMALL ENGINE EQUIPMENT MAINTENANCE AND REPAIR -
REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on July 24, 2009, for small engine equipment maintenance and repair for the Water Services Department on an as‑needed basis, for a one-year period beginning September 1, 2009. Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Reliable Mobile Fleet Service & Repair*
Rocklin, California
$80 per hour for preventative maintenance
$80 per hour for all other Machine Shop Rate
10% Parts Discount
A to Z Equipment Rental & Sales
Phoenix, Arizona
$75 per hour for preventative maintenance
$85 per hour for all other
Machine Shop Rate
0% Parts Discount
It is recommended by the Deputy Finance Director and the Waste Distribution Superintendent that the bid of Reliable Mobile Fleet Service & Repair, as asterisked, be accepted as the lowest responsible bidder based on the estimated preventative maintenance and other machine shop labor rates. The estimated annual cost is $100,000 and funds are available in the Water Services Department's budget.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until June 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 10-006 - PESTICIDES AND ORGANIC ALTERNATIVES/ BENEFICIAL INSECTS/ ORGANISMS - REQUIREMENTS CONTRACT
Report of six bids received by Purchasing on July 24, 2009, for the purchase of pesticides and organic alternatives/beneficial insects/organisms for the Water Services and Parks and Recreation Departments on an as-needed basis, for a one-year period beginning September 1, 2009. Following is a tabulation of the lowest bids received for each item:
Agnique
Bidder
Total Bid Prices
ADAPCO, Inc.*
Sanford, Flordia
$2,658.00
Univar USA
Tempe, Arizona
$2,940.00
Target Specialty Products
Tempe, Arizona
$3,285.60
Arizona Spray Equipment
Phoenix, Arizona
$4,131.00
Vectobac
Bidder
Total Bid Prices
Target Specialty Products *
Tempe, Arizona
$2,998.00
ADAPCO, Inc.
Sanford, Florida
$3,392.00
Arizona Biological Control, Inc.
Tucson, Arizona
$3,940.00
Arizona Spray Equipment
Phoenix, Arizona
$4,428.00
Vectolex
Bidder
Total Bid Prices
ADAPCO, Inc.*
Sanford, Flordia
Target Specialty Products
Tempe, Arizona
$4,680.00
$5,010.40
Altosid, XRG
Bidder
Total Bid Prices
Univar USA*
Tempe, Arizona
ADAPCO, Inc.
Sanford, Florida
Arizona Spray Equipment
Phoenix, Arizona
$15,640.00
$15,640.00
$22,114.00
Alosid Briquettes
Bidder
Total Bid Prices
ADAPCO, Inc.*
Sanford, Florida
Univar USA*
Tempe, Arizona
Arizona Spray Equipment
Phoenix, Arizona
$20,200.00
$25,150.00
$40,287.50
Alosid Pro-G1
Bidder
Total Bid Prices
Univar USA*
Tempe, AZ
ADAPCO, Inc.
Sanford, Flordia
Arizona Spray Equipment
Phoenix, Arizona
$7,040.00
$7,368.00
$9,766.40
Fly Terminator Pro Fly Trap
Bidder
Total Bid Prices
Target Specialty Products* *
Tempe, Arizona
Arizona Spray Equipment
Phoenix, Arizona
Kaye Contracting Company (SBE)
Phoenix, Arizona
Univar USA
Tempe, Arizona
$669.06
$793.80
$957.60
$3,542.70
Fly Terminator Pro Fly Trap Refill
Bidder
Total Bid Prices
Kaye Contracting Company (SBE)*
Phoenix, Arizona
Target Specialty Products *
Tempe, Arizona
Arizona Spray Equipment
Phoenix, Arizona
$ 359.10
$ 887.40
$1,087.80
Discount for Other Pesticides and Organic Alternatives/Beneficial Insects/Organisms
Bidder
Discount
Arizona Biological Control, Inc.*
50%
Tucson, Arizona
Kaye Contracting Company (SBE)*
10%
Phoenix, Arizona
Target Specialty Products*
10%
Tempe, Arizona
Univar USA*
Tempe, Arizona
15%
It is recommended by the Deputy Finance Director, the Parks and Recreation Director, and the Wastewater Superintendent that the bids of ADAPCO, Inc., Target Specialty Products, Univar USA, Kaye Contracting Company (SBE), and Arizona Biological Control, Inc., as asterisked, be accepted as the lowest responsible bidders.
The estimated annual expenditure is $70,000 and funds are available in the Water Services and Park and Recreation Departments' budgets.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firms are eligible to do business with the City of Phoenix until July 10, 2010, March 26, 2011, June 10, 2010, January 11, 2010, and July 20, 2010, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos and Mr. Naimark.
CITYWIDE
IFB 10-007 - COPPER SULFATE PENTAHYDRATE - REQUIREMENTS CONTRACT
Report of two bids received by Purchasing on July 10, 2009, for the purchase of copper sulfate pentahydrate for the Water Services Department on an as needed basis, for a two year period beginning September 1, 2009. Following is a tabulation of the bids received:
Bidder
Total Bid Prices
Brenntag Pacific*
Chandler, Arizona
$317,790
Biosafe Systems
East Hartford, Connecticut
$445,500
It is recommended by the Deputy Finance Director and the Assistant Water Production Superintendent that the bid of Brenntag Pacific, as asterisked, be accepted as the lowest responsible bidder.
The estimated cost for the initial two year contract period is $635,580 and funds are available in the Water Services Department's budget.
The copper sulfate pentahydrate solution will be used at the Verde Water Treatment Plant for taste and odor control.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until May 28, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.