TABLE OF CONTENTS
FOR CITY COUNCIL PACKET
JUNE 16, 2009
BACK-UP
INFORMATION FOR THE WEDNESDAY,
JUNE 17, 2009 FORMAL AGENDA
Packet Date: June 12, 2009
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BACKUP TO ITEM
59 ON THE JUNE 17, 2009 FORMAL AGENDA - JOINT FUNDING AGREEMENT
WITH THE UNITED STATES GEOLOGICAL SURVEY FOR STORM WATER MONITORING SERVICES
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FORMAL AGENDA
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TO:
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Ed Zuercher
Deputy City Manager
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AGENDA DATE:
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June 17, 2009
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FROM:
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Tauny Woo, PE, LEED AP
Acting City Engineer
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ITEM:
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59
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PAGE:
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94
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SUBJECT:
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BACKUP TO ITEM 59 ON THE JUNE 17, 2009 FORMAL AGENDA -
JOINT FUNDING AGREEMENT WITH THE UNITED STATES GEOLOGICAL SURVEY FOR STORM
WATER MONITORING SERVICES
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This report
recommends City Council approval of a Joint Funding Agreement with the United
States Geological Survey (USGS) to provide storm water monitoring services at seven
outfall sites within the City’s municipal storm drain system at an estimated
average annual cost of $143,540. This is
a renewal of a five-year agreement signed in 2004 that expires on September
30, 2009.
THE ISSUE
Under the terms of
its Arizona Pollutant Discharge Elimination System (AZPDES) Permit No.
AZ000003, the City is required to sample and analyze storm water discharges at
seven outfall locations within the citywide storm drain system. This service is currently being performed for
the City by the USGS and has been since September 2004.
FINANCIAL IMPACT
The cost proposal received from USGS ranges
from $132,437 for FY 2010 to $163,183 for FY 2014 (as shown below), with a
total cost of $717,698 for the entire five-year period. These costs appear to be fair and reasonable
for the services required.
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FY 2010
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FY 2011
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FY 2012
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FY 2013
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FY 2014
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TOTAL
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$132,437
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$133,320
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$137,319
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$151,439
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$163,183
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$717,698
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Funding for this activity has been budgeted
in the EAS Department budget. The first payment to USGS under the new
agreement is to be made in January 2010.
The EAS Department has operating funds to cover
these expenditures.
RECOMMENDATION
This report
recommends City Council approval of a Joint Funding Agreement with the United
States Geological Survey (USGS) to provide storm water monitoring services for
a period of five years at an estimated average annual cost of $143,540.
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BACKUP TO ITEM
78 ON THE JUNE 17, 2009 FORMAL - FY 2009-10 COMMUNITY ARTS
SUPPORT GRANT ALLOCATIONS
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FORMAL AGENDA
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TO:
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Ruth Osuna
Deputy City Manager
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AGENDA DATE:
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June 17, 2009
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FROM:
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Phil Jones
Arts and Culture Administrator
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ITEM:
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78
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PAGE:
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115
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SUBJECT:
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BACKUP TO ITEM 78 ON THE JUNE 17, 2009 FORMAL - FY
2009-10 COMMUNITY ARTS SUPPORT GRANT ALLOCATIONS
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The purpose of this report is to provide additional information
regarding an item on the June 17, 2009 City Council Formal Agenda concerning
the proposed FY 2009-10 Community Arts Support Grant allocations.
THE ISSUE
The grants program
has been administered by the Phoenix Office of Arts and Culture since
1985.
In FY 2009-10, the
Office of Arts and Culture’s base budget for arts grants will be $317,921. This includes $105,575 of Local
Transportation Assistance Funds and $212,346 of General Purpose Funds. An additional $125,000 will be provided by
the Convention Center Department for Rental Support Grants, for a total grants
budget of $442,921. This represents a
50-percent reduction in funding for arts grants compared to the $889,621
allocated in FY 2008-09.
In anticipation of a
reduction to the funds available for arts grants in FY 2009-10, the Office of
Arts and Culture worked with the Arts and Culture Commission in late 2008 to
re-evaluate grant funding priorities, policies and procedures. It was determined that the following types of
organizations would be eligible to apply for FY 2009-10 grant support.
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a.
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Arts and Cultural Organization
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b.
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Festival Presenters
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c.
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Schools
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The following organizations would no longer be eligible to
apply:
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a.
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Social Service Organization
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b.
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Community-based Organizations
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c.
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Presenting Organizations
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d.
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Local Arts Agencies
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e.
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Non-Phoenix-based Organizations
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f.
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Rental Facilities
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g.
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Colleges and Universities
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h.
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City Departments (and their support organizations
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i.
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Arts Service Organizations
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j.
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Organizations without a 501c3 (i.e., no fiscal agents)
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Several revisions were also made to the overall structure of
the grants program. The General
Operating Support 1 grants category was opened to cultural as well as arts
organizations, and the allocation formula was revised to place increased
emphasis on merit rankings. A new
General Operating Support 2 category was created to replace the former Capacity Building
category, which will be phased out. A
new Ethnic Festival category was created, and Arts Education Grants would only
be provided directly to Schools. The
Commission will continue to work with Office of Arts and Culture to evaluate
and make adjustments to the grants program in the future.
Under the new program
structure, Community Arts Support Grants will be awarded in seven categories in
FY 2009-10:
1)
General
Operating Support 1 grants to arts and cultural organizations that form the
stable institutional base of the arts in Phoenix.
2)
General
Operating Support 2 grants to assist emerging arts and cultural organizations
in establishing themselves as secure and growing participants in the Phoenix arts and cultural community through
building organizational and administrative infrastructure. (New Category)
3)
Capacity Building grants to assist emerging arts and cultural
organizations in establishing themselves as secure and growing participants in
the Phoenix arts and cultural community through
building organizational and administrative infrastructure. (Category being phased out)
4)
Community
Arts Project grants to support arts or cultural activities in Phoenix that foster the artistic development of
organizations and promote the community’s cultural richness.
5)
Ethnic
Festival grants to support Phoenix-based festivals that highlight the multidisciplinary
arts and cultural activities of a specific ethnic culture. (New Category)
6)
Arts
Education grants to Schools to provide arts experiences and enhanced learning
opportunities for school children.
7)
Rental
Support grants to those major cultural organizations that help revitalize the Phoenix downtown corridor through their
presentations in city-owned performing arts facilities. Funding for this grant category is provided
by the Phoenix Convention Center Department.
Applicant organizations
must have a non-profit 501c3 status and provide services for the direct benefit
of Phoenix residents.
All grants (with the exception of Rental Support) are made on a matching
basis, with a minimum match of one dollar for each city dollar awarded. Grants can fund up to 50 percent of the
project’s costs. In this way, the Office
of Arts and Culture encourages applicants to raise private funds, thus
increasing the stability of arts and culture in Phoenix.
The number of
citizens participating in arts and cultural activities supported by grants from
the Phoenix Office of Arts and Culture has grown steadily over the years. It is estimated that more than two million
people are served each year.
OTHER INFORMATION
The annual grant
application deadline is in February. All
grant applications submitted to the Phoenix Office of Arts and Culture are
reviewed through a competitive process open to nonprofit arts and cultural
organizations and schools.
Four grant review
panels met in April 2009 to review the applications submitted at the February
17, 2009
deadline. Each year, applications are
evaluated in public meetings by special grant review panels made up of
community representatives, artists, educators and arts administrators. Each panel was chaired by a member of the
Phoenix Arts and Culture Commission. The
Commission’s Grants Committee served as the review Panel for General Operating
Support 2, Capacity
Building and Rental Support Grants. Office of Arts and Culture staff then
assigned tentative allocations to the applications based upon the panel
rankings and available funds. These
recommendations were reviewed and endorsed by the Arts and Culture Commission’s
Allocations Committee.
On May 11,
2009 the Phoenix
Office of Arts and Culture conducted an open public hearing to receive input
from grant applicants on the Allocations Committee’s funding recommendations
and the grant review process itself. The
proposed grant allocations were reviewed and recommended by the full Arts and
Culture Commission on May 20, 2009. A
listing of the recommended grant awards to organizations and schools is
included as Attachment A. Information
regarding the activities to be supported through each recommended grant is
included in Attachment B.
The total FY 2009-10
budget for Community Arts Support Grants is $442,921. Of that amount, $226, 573 is allocated to the
General Operating Support 1 category; $30,000 to the General Operating Support
2 category; $125,000 to Rental Support, $25,848 to Community Arts Projects;
$6,000 to Ethnic Festivals; $5,000 to Capacity Building; and $24,500 to Arts
Education grants.
General Operating
Support 1 (GOS1) applicants do not make specific funding requests. The 14 organizations recommended for funding
through this grant category receive:
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Base
awards which represent a percentage of an organization’s three-year average
contributed income (all sources) and earned income (Phoenix sources only); and
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Merit
Awards determined by the ranking an organization receives in the panel review
of the following criteria: 1) Artistic
Merit, 2) Fiscal Position, 3) Administrative Ability, 4) Public Value, and 5)
Diversity.
Of the $226,573
available for allocation through the GOS 1 category, 50 percent is distributed
as base awards and 50 percent is distributed as merit awards.
General Operating
Support 2 (GOS2) applicants do not make specific funding requests. Each of the 6 applicants recommended for
funding through this category will receive $5,000.
The Capacity Building category has been replaced by the new
General Operating Support Level 2 category, however, the Capacity Building program was a three-year commitment and one
organization had not yet completed the third year. For that reason, one organization is
recommended for a $5,000 Capacity Building grant.
This will conclude the third year commitment to that organization and in
FY 2010-11 the category will be eliminated entirely. Each organization funded through the Capacity Building program received an annual general
operating support grant of $5,000 for three consecutive years and participated
in a structured program of management assistance.
The five applicants
recommended for funding through the Ethnic Festival grant category will each
receive a $1,200 allocation regardless of the size of their funding
request.
Allocations for Arts
Education/Schools and Community Arts Project Grants are based on panel rankings
and available funds. An effort is made
to support as many worthy proposals as possible. Grantees that receive less than their full
requests are given the opportunity to either raise the balance of project costs
or reduce the scope of their projects to accommodate the reduced funding
level. All grantees are required to
submit final budget and narrative reports on their funded projects.
Arts
Education/Schools applications
requesting $62,381 were received from 27 schools. The Commission was able to recommend funding
for 15 applications in the amount of $24,500.
Grant applications are evaluated on:
1) Project Quality, 2) Planning, 3) Education Strategy, 4) Budget, and
5) Ability to Complete Project.
Community Arts
Project applications requesting $37,300 were received from nine
organizations. With available funds, the
Commission was able to recommend funding for seven applications in the amount
of $25,848. Community Arts Project
applications are evaluated on: 1) Artistic Merit, 2) Planning, 3) Budget, 4)
Ability to Complete Project, and 5) Public Value.
The Rental Support
grants category was created by City Council in 2002 specifically for the major
users of city-owned downtown, indoor performing arts facilities. The Rental Support grants program is
administered by the Phoenix Office of Arts and Culture in partnership with the
Phoenix Convention Center Department’s Venue Management Division. Funding of $125,000 for Rental Support grants
is provided by the Phoenix Convention Center Department.
To be eligible to
receive a Rental Support grant an applicant:
1) Must be a non-profit (501c3) cultural organization, 2) must demonstrate
financial need and/or organizational need, 3) must utilize the downtown
performing arts facilities (Orpheum Theatre, Symphony Hall or Herberger Theater
Center) for a minimum of 15 performances per city fiscal year, 4) must have a
demonstrated track record of producing performing arts events in Phoenix, and
5) must provide community outreach services in Phoenix. Eight applicants are recommended for funding
in FY 2009-10. In January 2010, the
Office of Arts and Culture and Phoenix Convention Center Department staff will
review actual and revised bookings for the 2009-10 performance season and
allocations to funded organizations will be adjusted as necessary.
RECOMMENDATION
Staff requests City
Council approval of the funding allocations for FY 2009-10 Community Arts
Support Grants as set forth in Attachment A, totaling $442,921.
The Seniors, Families and Youth Subcommittee reviewed this item
on June 16, 2009.
Attachments for this report are available in the City Clerk Department,
Phoenix City Hall, 15th Floor, 200 West Washington, Phoenix, Arizona.
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BACKUP TO ITEM
103 ON THE JUNE 17, 2009 FORMAL - FY 2009-14 PUBLIC ART PROJECT PLAN
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FORMAL AGENDA
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TO:
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Ruth Osuna
Deputy City Manager
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AGENDA DATE:
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June 17, 2009
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FROM:
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Phil Jones
Arts and Culture Administrator
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ITEM:
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103
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PAGE:
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139
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SUBJECT:
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BACKUP TO ITEM 103 ON THE JUNE 17, 2009 FORMAL - FY
2009-14 PUBLIC ART PROJECT PLAN
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This report provides additional information
regarding an item on the June 17, 2009 City Council Formal Agenda concerning
the Phoenix Office of Arts and Culture’s FY 2009-14 Public Art Project Plan.
THE ISSUE
The ordinance establishing the city’s Percent for Art Program was
adopted in December 1986 and requires the Phoenix Arts and Culture to submit an
annual Public Art Project Plan prior to May 1 in advance of each new fiscal
year. The ordinance allows for 1 percent
of funding for Capital Improvement Program projects to be used for public
artwork enhancing those projects.
The proposed Public Art Project Plan for FY 2009-14 has been developed
by the Phoenix Office of Arts and Culture staff in consultation with city
departments, City Council offices, and community organizations.
The $32,733,430 million plan includes 80 public art projects. It follows the priorities established in the
Phoenix Public Art Program Master Plan, designates a wide variety of projects
throughout Phoenix, and includes goals for involving Arizona artists in
designing and building key public spaces and infrastructure.
The Phoenix Arts and Culture Commission recommended approval of this
item on April 15, 2009. The Seniors, Families and Youth Subcommittee
will review this item on June 16, 2009.
OTHER INFORMATION
New Projects
The proposed FY 2009-14 Public Art Project Plan includes 17 new projects
totaling $13,063,780. Nine (in bold) of
the 17 new projects evolved from projects in the FY 2008-09 Public Art Project
Plan. New projects (with requested FY
2009-14 allocations) are listed in Attachment A.
Continuing
Projects
The 63 continuing projects in the proposed FY 2008-09 Public Art Project
Plan have a total budget of $19,669,650.
Continuing projects (with requested FY 2009-14 allocations) are listed
in Attachment B.
Arizona Artist
Involvement
As in past years, the proposed Public Art Project Plan sets minimum
goals for the involvement of Arizona artists in the
art projects. Of the 80 projects in the
Plan, 74 involve commissioning artists.
The remaining 6 involve long-range planning and the major retrofit of
existing projects. While Arizona artists are
eligible to compete for all projects, 50 percent (37 of the 74 projects) either
currently involve Arizona artists and
design professionals or have been designated as projects for Arizona artists.
Public Involvement
Public involvement is critical to the success of Percent for Art
projects. Neighborhood organizations,
village planning committees, schools, and city departments are included as
important participants in the public art process. The Office of Arts and Culture staff works
closely with City Council offices, the Planning Department, and the
Neighborhood Services Department to ensure that neighborhoods affected by an
art project are included in the project’s development.
Program Context
The proposed FY 2009-14 Public Art Project Plan includes $13,063,780 in new
projects and $19,669,650 to support continuing projects, for a total budget of
$32,733,430.
RECOMMENDATION
Staff requests that the City Council approve the Phoenix Office of Arts
and Culture’s proposed FY 2009-14 Public Art Project Plan.
Attachments for this report are available in the City Clerk Department,
Phoenix City Hall, 15th Floor, 200 West Washington, Phoenix, Arizona.
Attachment A
Proposed FY 2009-14 Public Art Project Plan
New Projects
The proposed FY 2009-14 Public Art Project Plan includes 17 new projects
totaling $13,063,780. Nine (in bold) of
the 17 new projects evolved from projects in the FY 2008-09 Public Art Project
Plan. New projects (with requested FY
2009-14 allocations) include:
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7th Avenue Streetscape
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40,000
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Gimme Shelter Urban Shade
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500,000
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Park at 47th
Avenue & Alta Vista
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386,000
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Passenger Facility
Improvements-Transit
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160,000
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Police Precinct
Station Greenway Road
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197,780
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Police Substation #700 Squaw Peak
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195,000
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PSHIA AT 44th Street Station Pedestrian Bridge
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800,000
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PSHIA AT 44th Street Station Platform
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1,000,000
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PSHIA AT 44thStreet Station Interior
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1,100,000
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PSHIA AT Terminal 4 Station Platform
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1,000,000
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PSHIA AT Terminal 4 Bridges
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1,000,000
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PSHIA East Economy Lot
Station
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1,000,000
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PSHIA T3 Baggage Claim Area
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1,300,000
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Pueblo
Grande Entrance/Streetscape
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2,300,000
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Royal Palm Bicycle/Pedestrian
Bridge
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60,000
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Tres Rios Wetlands
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1,950,000
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Subtotal
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$13,063,780
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Attachment B
Proposed FY 2008-2009 Public Art Project Plan
Continuing Projects
Continuing
Projects
The 63 continuing projects in the proposed FY 2008-09 Public Art Project
Plan have a total budget of $19,669,650.
Continuing projects (with requested FY 2009-14 allocations) include:
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19th
Avenue & Greenway
Road Pedestrian Path
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1,200,000
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24th Street & Highline
Canal/Francisco Highland Park
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60,000
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32nd
Street Retrofit and Grand
Canal
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900,000
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35th
Avenue Streetscape
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10,000
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67th Avenue Bus Shelters &
Streetscape
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400,200
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Arizona Falls
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35,200
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Arizona Science Center
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115,900
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Arterial Canal
Crossings
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500,000
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Artists Initiative V Temporary
Projects
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150,000
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Avenida
Rio Salado/Broadway Road
Streetscape
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900,000
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Aviation Portable Works
Collection
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200,600
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Aviation Public Art Plan
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30,000
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Bola Tie Installation on Washington
Street
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35,000
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Bus Shelters
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103,200
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Children's Museum of
Phoenix
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300,000
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Connected Oasis
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401,000
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Downtown Civic Space
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15,000
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Family Shelter
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136,240
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Fire Station #55
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150,000
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Fire Station #74
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150,000
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Fire Training Academy
Public Art Project
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300,000
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Garfield
Neighborhood Entry Markers
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5,000
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Grand
Canal at Central
Avenue
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200,000
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Happy Valley Park
& Ride
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212,000
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Harmon Branch Library
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484,000
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Herberger Theater
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299,890
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Historic Phoenix
Landmarks
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15,000
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Isaac Park
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455,000
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Isaac Streetscape
& Pedestrian Bridge
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510,000
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Kuban Park
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1,200,000
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La Pradera Park
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400,000
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Lift Station Projects
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431,000
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Light Rail Corridor
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1,710,000
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Little Canyon Trail
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1,158,000
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Matthew A Henson/Hope VI
Housing Project
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242,000
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NE/Cave Creek Police Precinct
Station
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168,468
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North Transfer Station
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190,000
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Papago Loop Trail
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20,000
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Phoenix 360
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13,000
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Phoenix Convention
Center Expansion Public Art Program
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45,000
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Phoenix Theatre
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70,000
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Pinnacle Peak
Water Reservoir
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500,000
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Police Substation at 7th
Avenue & Peoria
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20,000
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PSHIA Automated Train
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344,000
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PSHIA Consolidated Rental Car
Facility and Perimeter Projects
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60,000
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PSHIA Entry Features
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98,200
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PSHIA Exterior Art
Opportunities
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100,830
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PSHIA Terminal Expansions
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99,000
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PSHIA Terrazzo
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75,000
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Public Works Temporary
Projects
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195,900
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Reach 11 Trail &
Recreational Enhancements
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1,528,640
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Rio Salado
Enhancements
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120,210
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Rio Salado
Streetlights Project
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47,600
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Skunk Creek Recreational Area
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300,000
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Sonoran Boulevard
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542,000
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South Mountain Park
Stables
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400,000
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Southwest Family Service Center
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84,500
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SR51 Artwork Refurbishment
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178,565
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Wall Art Deer Valley
Water Treatment Plant
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550,000
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Wastewater Percent for Art
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250,000
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Water Percent for Art
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150,000
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Water Public Art Plan
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40,000
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Water Works Photography
Project
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64,500
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Subtotal
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$19,669,650
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