ADD-ON ITEMS FOR FORMAL MEETING
PHOENIX CITY COUNCIL
WEDNESDAY, NOVEMBER 18, 2009, 3:00 P.M.
assembly rooms, 200 WEST washington
PHOENIX, ARIZONA 85003
CITYWIDE
ORDINANCE S-36715 -
ADD-ON - ARRA VOCA GRANT FOR THE FIRE DEPARTMENT
Request to authorize the City Manager to execute an agreement to accept ARRA grant funding from Victims of Crime Act (VOCA) for the Community Assistance Program through the Arizona Department of Public Safety and authorize the City Controller to accept and disperse the necessary funds. Approval is also requested for the State of Arizona, its departments, agencies, and boards and commissions be exempted from the requirements of Phoenix City Code Section 42-13(A) concerning indemnification and assumption of liability by the City of Phoenix.
The Crisis Response Program provides on-scene crisis intervention and victim assistance for victims of crime and other emergencies. The Arizona Department of Public Safety notified the Phoenix Fire Department of the grant award of $75,097 on October 29, 2009. The grant will fund a full-time supervisory position to help with the management of volunteers in the program and be responsible for recruitment of new volunteers and students.
The opportunity to compete for this grant became available during the Council's summer break. The Fire Department received permission to apply for this grant from the City Manager. An $18,744 funding match is required for this grant. This match will be made up with a portion of the salary for a Training Specialist position.
This item is recommended by Mr. Krietor and the Fire Department.
ITEM 49.2
ADD-ON - ST85100236 - ARRACM -
PHX-0(209)A - SS647 01C-PAVING 7TH STREET/ MCDOWELL ROAD IMPROVEMENTS - FEDERAL STIMULUS PROJECT
Report of 15 bids received by the Engineering and Architectural Services (EAS) Department on October 27, 2009, for the 7th Street and McDowell Road Intersection Improvements. The project work will include an additional add/drop lane on McDowell Road that entails installation of concrete curb and gutter; concrete sidewalk; concrete driveways; bus bay pavement; trenching for underground street light circuits; traffic signal installation work; irrigation; and various other miscellaneous items as indicated within the plans, specifications, and bid documents as required for the proper execution of the work.
The Engineer's estimate and the fifteen bids received are listed below:
Bidders
Totals
Goals DBE
Engineer's Estimate
$1,346,552.50
3.8%
Talis Construction Corp.
$ 661,215.49
3.8%
Norquay Construction, Inc.
$ 723,106.44
3.8%
Blucor Contracting
$ 744,244.42
3.8%
Combs Construction *
$ 748,860.50
3.8%
Visus Engineering Construction
$ 776,000.00
3.8%
Envirosure Solutions, LLC
$ 825,708.61
3.8%
B & F Contracting, Inc.
$ 846,232.15
3.8%
Markham Contracting Co.
$ 873,373.00
3.8%
Wheeler Construction, Inc.
$ 882,968.50
3.8%
RK Sanders, Inc.
$ 894,181.50
3.8%
Pierson Construction
$ 916,453.43
3.8%
Banicki Construction
$ 950,454.50
3.8%
Nesbitt Contracting Co.
$ 982,322.75
3.8%
DCS Contracting
$ 995,328.30
3.8%
Ricor, Inc.
$1,051,671.00
3.8%
Recommendation
The Engineering and Architectural Services and Street Transportation Departments recommend award of the base bid to the lowest responsive and responsible bidder, Combs Construction, as asterisked, in the amount of $748,860.50. Twelve bids were deemed non-responsive for failure to submit the required Disadvantaged Business Enterprise (DBE) documents as required by federal regulations.
Authorization is also requested for the City Manager to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property. This also requests authorization for the City Controller to disburse the funds.
Financial Impact
Funding is available in the ST85100236-4 ARRA09 Streets Stimulus (1443)
Project
Funding
Total
ST85100236-4
ARRA09 Streets Stimulus (1443)
$748,860.50
Total
$748,860.50
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until February 24, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
DBE Report
Disadvantaged Business Enterprise (DBE) subcontractor participation of 3.8 percent was approved for this project. The lowest responsible bidder proposed a Small Business Enterprise (SBE) subcontractor participation of 9.78 percent, which will result in approximately $73,310.00 being subcontracted to the firms(s) listed below:
DBE
Rural Electric Inc.
$ 73,310
Total
$ 73,310
This item is also recommended by Mr. Zuercher.