The purpose of this report is to request approval to issue a Request for Proposals (RFP) for an organization to utilize the commercial kitchen at the Pecos Community Center in exchange for providing daily meals for the seniors attending the senior center. This is being done at the request of Councilman DiCiccio.

THE ISSUE

On July 24, 2009, a Request for Information (RFI) was published in the Record Reporter and 42 packets were sent to culinary schools, caterers, and job training program companies. On August 27, 2009, an RFI meeting was conducted at the Pecos Community Center with approximately 20 people in attendance. Attendees included representatives from six community organizations, seniors from the Pecos Senior Center, and City Parks and Human Services staffs.

The attendees at the RFI provided input on issues including: hours of operation, measuring quality of food service, and RFP criteria. Based on the information we gathered throughout the RFI process, there does appear to be some interest from organizations to utilize the Pecos kitchen in exchange for meal service to seniors.

OTHER INFORMATION

The City of Phoenix Human Services Department operates 15 Senior Centers. At these centers, seniors who are 60 years of age or older, and disabled individuals, can participate in a daily lunch menu containing at least one-third of the Recommended Daily Allowances (RDA). This congregate meal is offered Monday through Friday only. The Pecos Community Center kitchen was closed on March 1, 2009 as part of the recent budget cuts, and meals are delivered to the site. Approximately 55 to 70 seniors participate in the daily senior congregate meal program at this location.

The commercial kitchen at Pecos Community Center is approximately 1,200 sq. feet and contains equipment valued at approximately $150,000. To allow the kitchen to once again serve the community, HSD would issue an RFP to solicit responses from interested parties who would utilize the kitchen for their own business purpose in exchange for providing the meal program for seniors at the Pecos Senior Center.

The City would offer the kitchen at no cost to the food operator but would require they be responsible for the senior meal program. In addition, the operator would be responsible for maintenance, repair, and replacement of equipment (as necessary), kitchen supplies, and utilities.

Based upon information gained at the RFI meeting conducted on August 27, 2009, the City of Phoenix Human Services Department is requesting approval to issue a Request for Proposals (RFP) and conduct a subsequent evaluation of proposals for food operator services.

RECOMMENDATION

It is recommended that the Request for Proposal be issued to solicit proposals from interested parties who would be willing to utilize the kitchen facility for its benefit and to benefit the senior population at the Pecos Community Center.

CONCURRENCE

The Seniors, Families and Youth Subcommittee recommended City Council approval of this item at the October 20, 2009 subcommittee meeting.

REQUEST APPROVAL TO PROCEED WITH BID PROCESS FOR SOLID WASTE AND RECYCLABLE MATERIALS COLLECTION IN BID AREA J
CONSENT AGENDA
TO:	Rick Naimark Deputy City Manager	AGENDA DATE:		November 4, 2009
FROM:	Neil Mann Public Works Director	ITEM:	2
SUBJECT:	REQUEST APPROVAL TO PROCEED WITH BID PROCESS FOR SOLID WASTE AND RECYCLABLE MATERIALS COLLECTION IN BID AREA J

This report requests approval for the Public Works Department to initiate the managed competition process for contained collection of residential solid waste and recyclable materials in Service Area J.

THE ISSUE

The Public Works Department has utilized a competitive bidding process since 1979 to ensure that the citizens of Phoenix receive the most economical solid waste collection services possible. In this process, the City submits an audited cost estimate simultaneously with the private industry. A total of 12 bid processes have been conducted for solid waste collection, with six awarded to private companies and six to the City.

The City is divided into 10 service areas labeled A through J as illustrated on the map below. The next area scheduled for competitive bidding is Service Area J. Service Area J is the area bounded by 7^th Street on the east, Bell Road on the south from 7^th Street to 19^th Avenue, Beardsley Road on the south between 19^th Avenue and the city limits on the west, and the city limits on the north. The area serves approximately 32,300 living units and includes portions of Council Districts 1 and 2. The bid is scheduled to open July 2010. The term of the contract for Service Area J will be June 1, 2011 to July 31, 2017.

The proposed bid process and schedule are consistent with long-standing policy and the department’s recent redistricting process to expose all areas of the City to competitive bidding while retaining control of a majority of collection services. City staff now collects 100 percent of residential accounts, having submitted the lowest bids in the last two bid processes. This is the first time since July 1993 that City staff has collected solid waste for all areas.

RECOMMENDATION

The Public Works Department requests approval to conduct a managed competition process for residential solid waste collection services in Service Area J.

APPROVAL OF 2010-2015 CONSOLIDATED PLAN PROCESS AND 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS PRIORITIES
CONSENT AGENDA
TO:	Rick Naimark Deputy City Manager	AGENDA DATE:		November 4, 2009
FROM:	Jerome E. Miller Neighborhood Services Director	ITEM:	3
SUBJECT:	APPROVAL OF 2010-2015 CONSOLIDATED PLAN PROCESS AND 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS PRIORITIES

This report requests Mayor and City Council approval of the process for the 2010-2015 Consolidated Plan and the 2010-2011 Community Development Block Grant (CDBG) Request for Proposals (RFP) priorities.

THE ISSUE

The five-year Consolidated Plan is a document that examines the housing and community development conditions and needs in the City of Phoenix and defines strategies for addressing those needs over a five-year period. The plan contains the planning and application requirements of five major HUD programs that provide critical funds to entitlement cities like Phoenix every year. The four fund sources are the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Emergency Shelter Grants (ESG), and Housing Opportunities for Persons With AIDS (HOPWA) programs. Since the plan expires in 2010, this report requests that the Housing and Neighborhoods Subcommittee recommend City Council approval of the process for developing the new 2010-2015 Consolidated Plan.

The CDBG RFP program is part of the HUD-required Consolidated Plan. City Council approved general strategies and priorities for these programs when the 2005-2010 Consolidated Plan was adopted. Each year since then an Annual Action Plan has been developed that summarizes how funds will be used that year to address Consolidated Plan priorities. The CDBG RFP program for Public Services and Public Facilities is an important element of the Annual Action Plan. In order to initiate this year’s CDBG RFP process, this report also requests approval of the funding priorities and process for the RFP program.

OTHER INFORMATION

2010-2015 Consolidated Plan Process

Primary emphasis in the development of the five-year Consolidated Plan is the public participation process. A series of community meetings were held during September and October at community centers throughout the City. At the same time an interdepartmental planning team from the Neighborhood Services, Housing, Human Services, and Community and Economic Development Departments will work with local boards and commissions, non-profit agencies, and neighborhood residents to solicit further input and develop appropriate and effective strategies to strengthen Phoenix neighborhoods and businesses. A consultant will be hired to administer a needs survey and help compile the needs data and strategies that result from the planning process. The goal of the Consolidated Plan is to ensure comprehensive community planning and coordinated service delivery to meet critical housing and community development needs.

A draft of the 2010-2015 Consolidated Plan will be available for public review and comment in March/April 2010.

CDBG RFP Allocation Priorities for Public Services and Public Facilities

The City Council approved a general process for implementing CDBG funding priorities when the 2005-2010 Consolidated Plan was adopted. Since then, annual public hearings, needs assessments, analysis of RFP proposals submitted during 2005-2010, and the Annual Action Plan have further refined the City's needs and priorities. The proposed priorities and allocations for the 2010-2011 CDBG RFP are based on these various hearings and studies. These priorities will be further refined as additional information is obtained through the five-year Consolidated Planning Process:

Public Services - $820,000 estimated for 2010-2011, subject to final determination of funding level by Congress and City Council.

·	Enrichment Programs for Youth
·	Youth and Child Care Services
·	Support Services to Persons with Disabilities and Senior Support Services
·	New Start Agencies
·	Neighborhood Revitalization Services

Public Facilities - $472,500 estimated for 2010-2011, subject to final determination of funding level by Congress and City Council.

·	Citywide
·	Targeted Geographic Areas

A summary of the priorities and allocations is provided.

The orientation for the 2010-2011 Public Services and Public Facilities RFP was held October 19 and submission periods are as follows, subject to City Council approval:

Public Services RFP	October 19 - November 23, 2009
Public Facilities RFP	October 19 - December 14, 2009.

The Housing and Neighborhoods Subcommittee will be asked to review and recommend approval to City Council of both the 2010-2011 CDBG RFP Allocation plan and the 2010-2015 Consolidated Plan towards the end of April 2010. The CDBG RFP Allocation plan will be part of the Annual Action Plan, which summarizes how funds from the four major HUD programs will be used during the year to address Consolidated Plan priorities.

The 2010-2015 Consolidated Plan and the 2010-2011 Annual Action Plan are due to HUD by May 14, 2010.

RECOMMENDATION

This report requests the City Council approve the process for the 2010-2015 Consolidated Plan and the 2010-2011 Community Development Block Grant (CDBG) Request for Proposals (RFP) priorities.

CONCURRENCE

The Housing and Neighborhoods Subcommittee recommended City Council approval of this item at its October 14, 2009 meeting.

Attachment

PRIORITIES FOR

PUBLIC SERVICE PROPOSALS

2010 - 2011 Request for Proposals (RFP)

City of Phoenix

Community Development Block Grant Program

Estimated Allocation, Subject to Final Determination of Funding Level by Congress: $820,000

ELIGIBLE ACTIVITIES	FUNDING PRIORITIES
ALLOCATION

Enrichment Programs for Youth (Maximum Request $25,000)	16%
This priority includes services to augment educational opportunities for youth, including financial literacy and reading, after school tutoring, computer literacy, education through the arts, and music education.
Youth and Child Care Services (Maximum Request $40,000)	53%
This includes programs providing guidance to at risk youth, after-school recreational activities, crime and gang prevention and intervention, violence prevention, strengthening of families, structured childcare and preschool education, and parental support systems. Violence Prevention is defined as broad-based community collaboration to address the root causes of violence, including changing the culture of violence, strengthening youth and parental support systems, expanding early intervention, improving access to quality childcare, and making neighborhoods less hospitable to crime. Applicants are encouraged to offer services that are part of a broader neighborhood based revitalization strategy. The average agency CDBG request in prior years has been $31,000.
Support Services to Persons with Disabilities and Senior Support Services ( No Cap)	21%
This includes transportation, self-sufficiency and independent living, case management, visitation and vocational services, and other programs that promote a higher level of self-sufficiency for persons with disabilities and seniors in under-served areas.
New Start Agencies (Maximum Request $15,000)	5%
This priority was established to encourage newly formed start-up or limited-experience agencies to apply for CDBG funds. Only agencies that have been incorporated less than five years and with annual operating budgets not exceeding $200,000 (excluding in-kind and capital expenditures) will be considered for funding. Services proposed are limited to those listed in this RFP.
Neighborhood Revitalization Services (Maximum Request $15,000)	5%
Proposals may be submitted by neighborhood organizations for the removal of blight and graffiti, safety programs, block watch activities, neighborhood education on revitalization services and resources, and special programs for the elderly and/or youth such as home visitation and community service work. Other eligible activities include landlord/tenant initiatives, networking through community events, tool lending programs, and newsletter distribution. Priority will be given to programs in the target geographical areas outlined in the Request for Proposal (RFP).

PRIORITIES FOR

PUBLIC FACILITIES PROPOSALS

2010 - 2011 Request for Proposals (RFP)

City of Phoenix

Community Development Block Grant Program

Estimated Allocation, Subject to Final Determination of Funding Level by Congress: $472,500

PRIORITIES and ELIGIBLE ACTIVITIES Funding Allocation
CITYWIDE PRIORITY	30%
Non-Profit Public Facilities projects in a citywide location (project not in target area).
Proposed activities submitted under “Citywide Priority” include acquisition, construction, and rehabilitation of public facilities, including modifications to address Americans with Disabilities Act (ADA) standards. Eligible Public Facilities activities include senior and youth centers, domestic violence shelters, neighborhood facilities, and childcare centers. Priority will be given to projects that contribute to physical revitalization of the neighborhoods in which they are located.

Minimum CDBG request : $50,000

Minimum Match: 50% CDBG/50% Agency

GEOGRAPHIC PRIORITY

70%

Public Facilities projects sponsored by non-profit organizations in geographic low income targeted areas including Neighborhood Initiative Areas, Enterprise Community, Redevelopment Areas, Eligible Historic Districts, Neighborhood Fightbacks, and Special Revitalization Areas. Proposed activities include acquisition, construction, and rehabilitation and Americans with Disabilities Act (ADA) modifications. Public Facilities include senior and youth centers, domestic violence shelters, neighborhood facilities, and childcare buildings. Priority will be given to projects that contribute to physical revitalization of the neighborhoods in which they are located.

Minimum CDBG request : $25,000

Minimum Match: 60% CDBG/40% Agency

Official Web Site of the City of Phoenix

Phoenix - All America City - 2009

Attachment

PRIORITIES FOR

PECOS KITCHEN REQUEST FOR PROPOSALS
CONSENT AGENDA
TO:	David Krietor Deputy City Manager	AGENDA DATE:		November 4, 2009
FROM:	Gloria Hurtado Human Services Director	ITEM:	1
SUBJECT:	PECOS KITCHEN REQUEST FOR PROPOSALS