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Special Activity Request

Events​ with more than 50 people attending will require a Special Activity Request. Inflatables are allowed at most parks. A permit is required and can be purchased at your local Parks and Recreation facility. Additionally, all inflatables must be rented, set-up, and removed by a vendor that has the appropriate insurance requirements. Most park ramadas are first-come, first-served, however, some ramadas require a reservation for use. Wedding ceremonies and receptions can be held at many of city parks and facilities.

Request must be submitted at least two business weeks prior to your event. You will be contacted following the review of your request to discuss your activity in further detail, within 3 to 5 business days. Filling out this request form does not confirm your usage. A confirmation letter and permit will be issued once approval is final. If you have any questions, please contact the appropriate office.

View a list of recommended city parks.

So that we can best respond to your message, please fill in as much of the following information as possible:

* Requested Park:
* Event Description:
* Date of Activity:
* Day of Week:
* Start Time:
* End Time:

Organization/Company:
* Contact Person:
* Street Address:
* City:
State: Zip Code:
* Phone: (H)
(Work): (Cell):
E-Mail Address:
 
 
Alternate Contact Person:
Street Address:
City:
State: Zip Code:
Phone: (H)
(W): (Cell):
E-Mail Address:

COMPLETE AND SUBMIT TO ONE OF THE FOLLOWING AREAS Listed In The Dropdown Box:

* Submit To:

View list of recommended city parks.

City of Phoenix Parks and Recreation Department Offices All office hours are 8am-5pm Monday through Friday

SPECIAL ACTIVITY REQUEST INFORMATION

(All questions that are mandatory denoted by * must be answered for request to be considered)

  1. * Will an alcohol permit be purchased? Yes No
    (Individual who purchases permit must be 21 years of age, on-site, and is responsible for anyone drinking. Beer permits cost $28.00)
  2. * Will athletic field reservations be made? Yes No
    ***If you answer yes to any question above, please fill in fields below.*** Cost is $34 per two-hour block for adults and $12 per two-hour block for youth for Phoenix residents. Reservations for non residents are $50 per two-hour block for adults and $20 per two-hour block for youth. *All groups will be charged a $5 hourly fee for lights between 6pm-10pm year-round.

    Time(s):
    From:
    To:
    For:
    Youth Adult (18+ yrs)

    Number of fields needed:

    Types of fields needed:

    *Are you planning on having any special equipment (i.e.. inflatables/moonwalks, stages, tables, chairs, etc.)? Yes No
    Inflatables require approval and a $10.00 fee.

    (Provider(s) must bring their own small portable generator and provide the City with a certificate of insurance, $2,000,000 policy is required)

    Which company is providing your equipment?

    * Does your request involve setting up tents, display booths, etc.? Yes No
    If yes: Certificates of Insurance must be provided, $2,000,000 policy is required. Tents larger than 20'x20' will require additional permits. Tents must be anchored by sand bags or other weights.

    TENTS MAY NOT BE STAKED ON PARK GROUNDS.

    * Does your event involve the use of a P.A. system, band, radio or amplified sound? Yes No
    An amplified sound permit costs $10

    (All sound must be kept at an acceptable level according to the sound ordinance.)

    * Will food be provided/served: Yes No
    If catered, please describe: Self-prepared Catered

    (Caterer must provide a certificate of insurance and meet all Maricopa County Health Department requirements)

    NO FUNDS CAN BE EXCHANGED ON PARK PROPERTY.

    * Have any political leaders been invited and have confirmed to attend your event? Yes No

  3. Will you be charging fees for this event, such as a registration fee, vending fee, selling items such as pet licenses, spay and neutering services, etc. If YES, please explain below.

  4. Will you be requesting to vend any type of goods, food, drinks or services? If YES please explain below.
  5. Describe in detail how this event will be advertised. Please describe any planned outreach to news media.

    DO NOT ADVERTISE YOUR EVENT BEFORE APPROVAL IS CONFIRMED.

  6. Is there any other information or are there any other details you would like to add for consideration?

Before you submit this form, please be aware of the city's policy on use of its systems. The message you are about to send is subject to public disclosure under the Public Records Law. It is not private or confidential and is retained for 90 days.

In Person:

Parks and Recreation Department
Phoenix City Hall
200 W. Washington St., 16th Floor
Phoenix, AZ 85003

City business hours are 8 a.m. to 5 p.m., Monday through Friday, except for major holidays.

By Phone:

602-262-6862

Hours are 8 a.m. to 5 p.m., Monday through Friday, except for major holidays.