Arts and Culture Coronavirus Relief Program - Organizational Grant

​The Phoenix City Council approved using federal Coronavirus Relief Funding to help support nonprofit arts and cultural organizations who have experienced financial hardship because of the global coronavirus (COVID-19) pandemic crisis. This funding will be managed by the Phoenix Office of Arts and Culture.
 

 GUIDELINES

The deadline to apply was June 5, 2020 at 11:59 p.m.

 Overview

The Office of Arts and Culture announces the Phoenix Arts and Culture Coronavirus Relief Program for Organizations. This grant program will provide one-time emergency relief grants up to $50,000 to nonprofit arts and cultural organizations. 

Organizations that applied and recommended for FY21 community arts grants support from the Phoenix Office of Arts and Culture are immediately eligible to apply for emergency relief funding and will receive a simple, supplemental application to complete. Nonprofit arts and cultural organizations that did not apply for a FY21 community arts grant can be considered for emergency relief funding on a case-by-case basis.

 Grant Amount

Eligible organizations are vetted per the Community Arts Grant application they applied for and were recommended for funding. Eligible organizations that applied for Community Investments and Engagement Grants are eligible to apply for the maximum award per their budget size. Eligible organizations that applied for Project Support Grants are eligible to apply for up to $5,000. If an organization was recommended for both a Community Investments and Engagement Grant and Project Support Grant, the organization can only apply for one relief grant, which would be based on the organization’s budget size. No match required.

 

 Eligibility

  • ​Organizations that completed a Phoenix Office of Arts and Culture FY21 community arts grant application AND were recommended for support will be invited to apply. Those organizations will be contacted on Monday, June 1, about their eligibility to apply and will receive the application link via email.
  • Arts and cultural organizations that did not apply for a FY21 community arts grant can be considered for emergency relief funding on a case-by-case basis. Learn more about organizational requirements. Potential applicants must contact the Office of Arts and Culture for an eligibility review and to learn how to apply. Contact Sarah León Moreno, community investments and engagement director at sarah.leon@phoenix.gov.
  • Applicants claiming lost revenue must submit documentation of the canceled programs and the financial impact on the organization because of the coronavirus (COVID-19) pandemic. Lost revenue must have occurred between March 1, 2020 and May 30, 2020.
  • Awarded organizations will be required to submit a short final report in December 2020.

 Application

The Phoenix Arts and Culture Coronavirus Relief Program for Organizations’ guidelines and supplemental application will be open though MARGO, the Office of Arts and Culture’s online grants portal, from Monday, June 1, 2020, through Friday, June 5, 2020, at 11:59pm. Immediately eligible organizations will be contacted on Monday, June 1, about their eligibility to apply.

The purpose of the application is to verify that the lost revenue meets the fund guidelines and to collect information needed to process the request. In this way, the Phoenix Arts and Culture Coronavirus Relief Program for Organizations is unlike some other grant programs where applicants are asked to “make the best case” for funding. An applicant’s merit will already have been verified through the annual review process for the community arts grant program.

  • Organization information for registration
  • Brief narrative (350 words) describing how the organization experienced financial hardship on earned and contributed revenue because of COVID-19 from March 1 through May 30, 2020.
  • Uploaded documentation of the canceled programs and the financial impact on the organization because of the coronavirus (COVID-19) pandemic. Documentation can include copies of emails, contracts, invoices, notification of cancellation, etc. Contact the Office of Arts and Culture if you have questions regarding appropriate documentation. Up to ten attachments can be uploaded.
  • Optional: Brief narrative (200 words) describing anticipated financial hardship on earned and contributed revenue because of COVID-19 from June 1 through November 30, 2020 and associated uploaded documentation.
  • Organization operating budget size of most recently completed fiscal year
  • Uploaded organization budget of most recently completed fiscal year

 Review Process

The Phoenix Office of Arts and Culture has an equity strategy that aims to identify and eliminate barriers that have prevented marginalized groups' full participation from the agency’s programs and to strengthen equity, diversity, and inclusion in the arts and culture sector for all Phoenix residents.

The program is committed to a just and equitable distribution of the Coronavirus Relief Funding. To that commitment, the Phoenix Office of Arts and Culture considers equity and geographic parity as part of our outreach strategies and work in expanding the reach of grant opportunities to a broad, diverse community of nonprofit arts and culture organizations.

To expedite disbursement of these relief grants, the Office of Arts and Culture will use its annual community arts grants process now already underway. Applications for that program closed this April.

Through the agency’s equity strategy, the Office of Arts and Culture ensures outreach to all areas of the city and target applicants from all disciplines, budget sizes, underrepresented populations, and ensure all City Council districts are represented. Seventy-five organizations applied for funding. Applications are up by 11% from the previous year, and the agency received new applicants because of our equity efforts.

In May, applications were reviewed by panels made up of local artists and arts professionals, community laypersons, and out-of-state experts to ensure a thorough and unbiased review. Panel recommendations were then forwarded to the Phoenix Arts and Culture Commission to review and recommend for funding, ensuring these organizations are good stewards of public funding.

Organizations that applied and recommended for FY21 community arts grants support are immediately eligible to apply for emergency relief funding and will receive a simple, supplemental application to complete. Nonprofit arts and cultural organizations that did not apply for a FY21 community arts grant can be considered for emergency relief funding on a case-by-case basis. Those organizations that did not apply for a FY21 community arts grant and deemed eligible to apply for relief funding must submit a FY21 community arts grant application through the MARGO online grants portal. Once that application has been submitted, the organization will be invited to apply for a relief program grant.

All applications will be reviewed for eligibility, completeness, and funding recommendations by the Phoenix Arts and Culture Commission.

 Final Report

​A short final report will be due in December 2020. The City of Phoenix, or any duly authorized representatives, shall have access to any books, documents, papers, and records maintained to account for funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts and transcripts. All financial records must be maintained by Grantee for three years following completion of the grant period.

 FAQs

What is the deadline?

The application opened on Monday, June 1, 2020 and the deadline to apply was Friday, June 5, 2020 at 11:59pm.

Who is eligible?

Organizations that applied and recommended for FY21 community arts grants support are immediately eligible to apply. Nonprofit arts and cultural organizations that did not apply for a FY21 community arts grant can be considered for emergency relief funding on a case-by-case basis. Please review the full guidelines for eligibility.

Who do I contact?
Sarah León Moreno, grants and community engagement director, 602-262-6164, sarah.leon@phoenix.gov.