Managing Your Grant Award

Resources posted here offer current grant recipients information related to managing their award, as well as resources for acknowledging and marketing their grant.

 ​Phoenix Office of Arts and Culture Acknowledgment

Logo and Credit Line

All print, publicity and promotional materials must include the Phoenix Office of Ar​​ts and Culture (POAC) logo and credit line.  You should also list the Phoenix Office of Arts and Culture in the appropriate financial category in any printed or installed donor recognition lists.  Placement of the logo and credit line in as many places as possible will help to inform the community about the impact of public funding for the arts.

Please follow this link to Phoenix Office of Arts and Culture's Logos.

Print, publicity and promotional materials Includes newsletters, press releases, announcements, catalogs, educational materials and invitations, films/video tapes, electronic transmissions (including Internet sites), and non-written announcements (such as audio descriptions for people who are sight-impaired) regarding all activities to which the POCA’s funds contribute.

Credit Line: Partial funding provided by the Phoenix Office of Arts and Culture through appropriations from the Phoenix City Council.

Verbal Credit

When written credit is not applicable, such as when there is no printed program, give verbal credit prior to each performance or activity.  If an announcement is not feasible, please consider a sign in the lobby or activity space.

 Evaluation

​The Grantee shall provide to the Phoenix Office of Arts and Culture, or its duly authorized representative, access to any and all events suppor​ted by this grant, without admission or any other charge, for the purpose of monitoring compliance with the conditions set forth in this agreement.

 Financial Management

Grantee financial management systems shall provide for:  a) accurate, current and complete disclosure of the financial results of each grant project in accordance with POCA reporting requirements; b) records which identify adequately the source and application of funds for grant-supported activities.  These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income; c) effective control over and accountability for all funds, property, and other assets.  Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes; d) audits to be made by the Grantee or at its direction to determine, as a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. 

For the complete Terms and Conditions of your grant award, please refer to the "Grant Conditions" on the reverse side of your award letter.

 Final Report

Grant funds will not be released until all final reports from previous POCA grants have been received.  The city of Phoenix, or any duly authorized representatives, shall have access to any books, documents, papers, and records maintained to account for funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts and transcripts.  All financial records must be maintained for three years following completion of the grant period.

Links to General Operating Support Final Reports

A+CCESS I and II

A+CTION 

Links to Project Grants Final Reports

Collaborative Communities (Projects that were scheduled between March 1, 2020 to June 30, 2020)

Collaborative Communities (Projects that happened before March 2020)

Neighborhood Arts 

 Public Funding for Arts and Culture

If public funding for the arts is something that is important to you and your organization of if you want to say thank you for your grant funding, the following resources can help you contact the Mayor and City Council.

Find Your Council District

Mayor and City Council Contact Information