Answer: No, the QVL is solely for the acquisition of IT professional services. Professional services are defined as "infrequent, technical, and/or unique functions performed by independent contractors whose occupation is the rendering of such services." For purposes of this QVL, professional services typically include, but are not limited to, consulting, assessments, feasibility studies, design, analysis, programming and training services. If vendors are interested in supplying goods to the city, they can contact Central Purchasing at (602) 262-7181.
Answer: A vendor can get on the QVL by successfully responding to a Request for Qualifications (RFQ). Historically, the RFQ has been let only once each year, available on the Internet during the month of April, with a due date of late April or early May. After evaluation and approval, the QVL becomes effective July 1.
Answer: A QVL that is established in an even numbered year is effective for two years. A QVL that is established in an odd numbered year is a supplement to the two-year QVL and is effective for only one year. Effective dates coincide with the City's fiscal year (July 1 - June 30).
Answer: The evaluation and approval processes take approximately 5-6 weeks. Vendors are notified by mail in mid June.
Answer: The letter sent to vendors upon approval to the QVL states the effective dates. In addition, all vendors on the one- and two-year QVLs will be notified by mail to reapply by submitting another RFQ response.
Answer: Acquisition of IT professional services is decentralized. Each department is responsible for accessing the QVL and soliciting quotes from those vendors whose service offerings most closely match services needed. Use of the QVL allows a department to make a vendor selection without issuing a formal Request for Proposal (RFP). It does not, however, preclude a department from issuing a RFP for a major or complex procurement of services.
Answer: Because of decentralization, there is no one person who is aware of all IT professional services opportunities throughout the city. Many departments have several IT professionals managing their IT functions. As there are usually 25 service categories on the QVL, typically no one person in each department manages all services. For a listing of all city departments and their main phone numbers, visit the city's website (phoenix.gov). Once in the site, search on "service directory" and type "department" in the keyword search.
Answer: Yes, but opportunities are limited.