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City of Phoenix
WHAT IS LOBBYING?
"Lobbying" is communication by a lobbyist with any city official for the purpose of influencing official action. Phoenix City Code (PCC) Chapter 2-1000(6). "Lobbyist" means any person who is compensated to lobby for a person other than himself. PCC Chapter 2-1000(7).
WHO IS A CITY OFFICIAL?
A "City Official" means the Mayor and members of the Council of the City of Phoenix, whether serving by election or appointment and any person who serves in the administrative office of the Mayor or a Council member, or any person who serves on a City of Phoenix board, committee, or commission, or the city manager, executive staff, and all City of Phoenix Department and Function heads. PCC Chapter 2-1000(1). The executives, department and function heads referenced in the definition of City Official are
. Generally, these persons are in a position to make recommendations to the City Council related to a City policy or administrative or legislative act. A list of City of Phoenix boards and commissions and their members can be
WHO SHOULD REGISTER?
Any individual or organization who is compensated to lobby a city official for a person other than himself. Others who in the course of their job may receive compensation from another person to lobby a city official should also consider registering. A citizen, business owner or company official who communicates with a city official on an issue affecting them or their business, not on behalf of someone else, and who is not paid to lobby, does not need to register as a lobbyist.
DOES EACH INDIVIDUAL LOBBYIST HAVE TO REGISTER SEPARATELY?
The City of Phoenix allows lobbyists to register individually, but also allows organizations to register on behalf of their lobbyists. An organization is not required to register if all of the lobbyists register individually. A registration for an organization must identify and provide information on each individual who will lobby.
WHEN SHOULD A LOBBYIST REGISTER?
Lobbyists must register prior to lobbying or within five business days after lobbying. Lobbyists must re-register for each calendar year by January 15.
COULD I HIRE SOMEBODY TO LOBBY AND PROMISE TO PAY THEM ONLY IF THEY ARE SUCCESSFUL?
No. Hiring someone to lobby on a contingency fee basis is prohibited.
COULD I OFFER TO LOBBY AND PROMISE TO RECEIVE PAYMENT ONLY IF I WERE SUCCESSFUL?
No. Lobbying on a contingency fee basis is prohibited.
HOW DO I REGISTER AND IS THERE A REGISTRATION FEE?
Forms are available online in fillable Adobe format. Forms can be signed electronically and submitted via email to
. There is no fee to register.
WHAT INFORMATION MUST BE INCLUDED ON THE REGISTRATION FORM?
There are separate forms for registering as an individual or as an organization. The name of each registered lobbyist must be provided, along with the business and email address. For an organization, identifying information about the organization is required. Also, each registered individual or organization must provide the name and business address of all persons who compensate the lobbyist to lobby and on whose behalf lobbying is performed.
WHAT IF THERE ARE CHANGES IN REGISTRATION INFORMATION?
Changes in any registration information must be reported to the City Clerk using the registration amendment form within 30 days of the change. The list of persons on whose behalf you are lobbying must be kept current. Forms can be signed electronically and submitted via email to
WHAT DO I HAVE TO DO ONCE I AM REGISTERED?
Registered lobbyists must disclose to each city official with whom the lobbyist communicates that he or she is acting in the capacity of a lobbyist. Registered lobbyists must also file reports on a quarterly basis.
WHAT REPORTS ARE REQUIRED?
Expenditure and campaign contribution reports must be filed quarterly. The reports are due January 15, April 15, July 15 and September 15. If a due date falls on a Saturday, Sunday or holiday the reports will be due on the next business day. Individual lobbyists do not have to file separate reports if they are registered as part of an organization. The organization can file a report for all of the lobbyists on its registration.
WHAT IF NO EXPENDITURES WILL BE MADE?
At the time of registration, or any time thereafter, a lobbyist may file a signed statement certifying that the lobbyist does not intend to make any expenditures. Upon filing, the lobbyist is exempt from the expenditure reporting requirements. This statement is included as part of the registration form. If an expense is incurred after filing this statement, the City Clerk Department must be notified within ten days and the lobbyist must thereafter file reports.
WHO DO I CONTACT FOR MORE INFORMATION?
The City Clerk Department by email at
or by phone at 602-262-6811.
WHAT ARE THE PENALTIES?
Lobbyists who fail to register, file quarterly reports, file statements with false information or that omit material information, or fail to comply with any other requirements are subject to penalties that can include fines and suspension from lobbying. For repeated violations within specified periods of time, fines and suspensions increase, and for a third violation an lobbyist may be guilty of a class 1 misdemeanor. For more detailed information on violations and enforcement, please refer to Phoenix City Code Chapter 2-1005 and 2-1005.01.
HOW DO I REPORT A SUSPECTED VIOLATION?
Suspected violations may be reported to City Clerk via email at email@example.com