1. P&D will determine when a proposed development project requires a dedication and refer the customer to a Dedication Specialist, who will examine the request and address submittal requirements. All submittals must comply with dedication guidelines and include a dedication application, questionnaire and drawing.
2. When ready to submit a request, contact the Dedication Specialist who will review the submittal prior to forwarding it to the payment and submittals counter. If the submittal is incomplete, deficiencies must be addressed and corrected before the request can be resubmitted. If the submittal meets all requirements, the customer proceeds to Payments and Submittals and completes the Civil-Landscape Submittal Form (PDF).
3. Staff reviews the application for completeness, accuracy and staff requirements, and verifies related information such as legal description. If the submittal is incomplete, staff notifies the customer to correct the deficiencies and to resubmit the request (return to Step #2). If the submittal meets all requirements, documents are routed to the city of Phoenix Real Estate Division for review and processing. Real Estate staff prepare the title report and instrument and contact the property owner via certified letter to review and sign the dedication documents.
4. The customer completes the review, signs the necessary documents and returns them to Real Estate for a final review. If all documents are in order and ready for City Council action, Real Estate notifies P&D and prepares documents. The city may now release building permits and water meters, unless a dedication ordinance is required by the Water Services Department.
5. The City Council approves the dedication request, the ordinance is adopted, and recorded documents are sent to the City Clerk's Office for recording and computer mapping. Since the dedication ordinance is now adopted, Water Services may now release water meters.