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Street Closures for Special Events Request Form

Special events in Phoenix streets

Phoenix's city streets are the site of dozens of festivals, runs, walks and parades each year. There is a lot you need to know if you are interested in holding an event on city streets. This online application will help you.

Providing Event Planners the Highest Levels of Customer Service

Use of special characters (such as "&", or single or double quotes and hyphens) in the form fields may result in the form being unsubmittable. Please avoid the use of symbols and characters when filling out the form.

Have your information handy to submit since you cannot SAVE and come back later in this document.

NOTE: If this is a protest event, stop and use the Street Closures for Protests application form here at this link.

*denotes required field

Event Details

Is this a recurring event?

       

Contact Information

Organization & Event Details

Organization Type*

 
 
 
 

Event Description

Is this a new event?*

       

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Event Location

 
 
 
 

Event Components (Please select all that apply.)*

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Use the Checklist To Help You Fill Out Your Application

Does event cross light rail?*

       

Does event use fireworks?

       

Event Type*

 
 
 
 
 
 
 
 

Is this a public event?

       

Is admission charged?

       

Is this a charity event?

       

Event Setup

Street Closures

Does event require a motorcycle/police escort?

       

Is the event at the Arizona State Capitol?

       

Are Meter Bags Required?

       

Parking, Transportation and Shuttle Plan

Will your event involve the use of parking and/or shuttle service?

       

If yes, include information in the Traffic Plan, reviewed at planning meeting.

Will have offsite parking?

       

Will you be using shuttles to transport attendees?

       

Have you developed a Disabled Parking and/or Transportation Plan (including the use of public transportation or shuttle services) for your event?

       

If yes, include in your Traffic Plan at the planning meeting.

Will a vehicle be used during the course of the event (excluding set-up and breakdown)?

       

Alcohol

Will alcohol be served or sold at the event?*

       

Please provide name and telephone number of the Off Duty Coordinator(If known):

 I understand and acknowledge that the approval of this application only authorizes the use of the street/right-of-way and does not grant nor authorize other event activities including the right to sell or serve alcohol during the event. I understand that I must contact License Services and obtain a liquor license if I want to sell or serve alcohol.

Stage and Performances

Live entertainment?

       

Is a stage over 30 inches high being built?

       

Does stage have a canopy?

       

Download PDF of stage permit info.

Download PDF of tent permit application.

Utilities and Portable Restrooms

  • Download PDF of Temporary Event Power Guidelines
  • Download PDF on Temporary Generators Serving Temporary Wiring
  • Event Utilities*

     
     
     
     

    Will additional wiring be installed?

     
     

    Does event require access to a hydrant?*

     
     

    Security

    Will event have a security contractor?*

     
     

    Will event require temporary fencing?*

     
     

    Emergency Plans

    Waste Management / Sanitation

    Name of Street Sweeper

    Any event that has pets, animals, food or alcohol must use a street sweeper

    Pets and Animals

    Service animals shall be allowed to accompany individuals with disabilities.

    Will animals be part of your event?

           

    Mitigation of Impact

    Will your event affect any residential or business area?

           
           

    Have you met with the residents, businesses, places of worship, schools and other entities that may be directly impacted by your event?

           

    How do you plan to notify impacted neighbors?

     
     
     
     

    Marketing/Promotion/Media

    Will you be marketing, promoting or advertising your event?

           

    Do you have media sponsor(s) for your event?

           

    Will there be live media coverage during the event?

           

    Will media vehicles be parked within the event venue?

           

    ADA Accessibility

    As required by the federal Americans with Disabilities Act of 1990, as amended, all events, workshops, conferences, hearings, or any other activities held on city property (city facilities, including buildings and parks, and public rights-of-way) must be accessible to people with disabilities.

    I acknowledge that special events are required to meet all ADA requirements and are the responsibility of the event organizer.*

     

    Application Fee

    There will be a $400 application fee billed to you after your event is approved.

    The Special Events Office will not begin the permitting process prior to the receipt of this application fee payment.

    Application Conditions & Insurance Information

    I have read and understand the Insurance Requirements and agree to the following Indemnification Clause: To the fullest extent permitted by law, the Event Organizer(s) shall indemnify, defend and hold harmless the City and each of the City's officers, officials, employees, agents and independent contractors (excluding the Event Organizer) from and against any and all losses, damages, costs, expenses (including attorneys' fees), obligations, duties, fines, penalties, royalties, interest charges and other liabilities (including settlement amounts) paid or incurred by any of them as a result of any claims, demands, lawsuits, actions, or proceedings: (i) arising from the Event Organizer s failure to perform its obligations under this Contract; (ii) arising from any act of negligence or willful misconduct by the Event Organizer(s) or any of its agents, employees or subcontractors relating to this Contract, including but not limited to any liability caused by an accident or other occurrence resulting in bodily injury, death, sickness or disease to any person(s) or damage or destruction to any property, real or personal, tangible or intangible; (iii) arising from the Event Organizer(s) violation of any law (including, without limitation, immigration laws); (iv) seeking payment for labor or materials purchased or supplied by the Contractor or its subcontractors in connection with this Contract; (v) any claim that the Event Organizer(s) or an employee or subcontractor of the Event Organizer(s) is an employee of the City, including but not limited to claims relating to worker's compensation, failure to withhold taxes and the like; or (vi) alleging violation, misappropriation or infringement of any copyright, trademark, patent, trade secret or other proprietary rights with respect to the Work or any products or deliverables provided to the City pursuant to this Contract ("Infringement Claims").

    I understand that I am required to pay the corresponding non-refundable application fee for this event before the submission deadline, and that my application will not be reviewed until this payment has been received. I understand that additional fees, rental expenses, permits, and requirements will apply depending on event location and needs, including but not limited to an additional permitting fee for the Special Event Permit issuance.

    I understand that existing events can be reserved 13 months in advance.

     

    Agreement

    I agree to conform to all city, state, and federal laws and regulations. I accept responsibility for the general cleaning and removal of trash, recycling, etc. from the premises. In the event that the site area is not cleaned after use, the cleanup fee may be taken out of the deposit or the applicant will be billed for additional clean-up by the City of Phoenix, Arizona. I agree to be accountable for any damage to the event site. I understand that all necessary fees, insurance, outside permits, etc. must be submitted before the issuance of the event permit.

    Signature*

    Contact Us

    City of Phoenix Street Transportation Department
    Phoenix City Hall
    200 W. Washington St., 5th Floor
    Phoenix, AZ 85003

    City business hours are 8 a.m. to 5 p.m., Monday through Friday, except for major holidays.

    By Phone

    602-262-6284
    602-262-6441 (Emergency requests after hours)