Phoenix Food Day Exhibitor Application

Please complete this form to apply to be an exhibitor in Phoenix Food Day.

*denotes required field

Organization Name *

Organization Type *

Non-Profit
Government
For-profit

Contact Name *

Telephone

Email *

Website
(starting with http(s)://... Example: https://www.phoenix.gov)

Mailing Street Address *

City *

State *

ZIP Code *(Numbers only)

Nature of your exhibit * (What is your message? We encourage wellness-related interaction paired with information to keep attendees engaged. Please include a brief description of your organization and the wellness related activity you will be providing, such as free health services, raffles prizes, or donations.)

Space Needs: Each vendor is provided with a 10’x10’ outdoor space with one 6’ rectangular table and two chairs. If you need additional space, please describe your needs. Note: Exhibitors will be located under a partially-shaded canopied area, but the space is not fully shaded depending on the time of day. For that reason, we recommend bringing a tent or canopy to ensure full coverage if desired. Electricity is NOT available.

Describe your space needs if applicable.

What wellness related activation will you provide? * If Other, please describe:

Will you be providing food samples. If yes, please provide the name of at least one (1) Food Service Worker or Certified Food Manager Card Holder. Otherwise, write "N/A."*

Unloading time slot preference (pre-event):* Due to the layout and location of the event venue, we are assigning time slots in 10-minute intervals for exhibitors to unload their materials on the street alongside the exhibitor area before the event. After unloading exhibitor booth materials, exhibitors will be directed to park at Lassen Elementary for the remainder of the event. Note: Preferred unloading time frames are on a first-come, first-serve basis. If you don't receive your preferred time frame, you will be automatically scheduled for the next available time frame. Please choose a time slot for the unloading zone below:

Exhibitors should be prepared with a handcart or other method to transport their items from the loading/unloading area to the exhibitor booth area.

Other special needs?

Agreements

I agree to notify the event coordinator at 602-534-2488 or via email at phxfood@phoenix.gov no less than three (3) business days before the event, if I am unable to attend.*

I understand that I must provide my own materials, including a canopy. One (1) table and two chairs are provided. *

I agree to abide by restrictions that have been or will be instituted by event organizers. *

In providing food samples, I agree to abide by Maricopa County Health Department regulations and permitting. I will have my food Service Worker/Certified Food Manger card with me at the event. *

I understand that Food Day is a Zero Waste Event and I will be responsible for properly disposing any/all recycled material and waste from my booth at the designated area. *

I understand and will make every effort to follow these guidelines:

GIVEAWAYS: If you have any giveaways, make sure to select items that are made of easily reusable or recyclable materials. No candy or unhealthy food, please.
RECYCLING: Encourage recycling at your table or booth. You can do so by having signs about recycling and recycling bin locations. Discuss the importance of recycling with your team.
WASTE AVERSION: Only pack what you need. Try to eliminate areas of waste before they happen.
HANDOUTS/FLYERS: Print on Forest Stewardship Council certified paper and print double-sided.
REUSE: Develop materials that you can reuse year after year. Make flyers and giveaways timeless and generic so they can be used at other events.

We will contact you to advise when your application has been received and accepted. You will receive load-in/load-out information and recycled/waste designated area information approximately one week prior to the event. Please note there will be a designated area for free exhibitor parking. Thank you for your application!

The opinions, beliefs, ideas, or viewpoints of exhibitors participating in Phoenix Food Day are not reflective of nor endorsed by the city of Phoenix.

Before you submit this form, please be aware of the city's policy on use of its systems. The message you are about to send is subject to public disclosure under the Public Records Law. It is not private or confidential and is retained for 90 days.

Phoenix Food Day Exhibitor Application

Agreements

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